2000 - 2006 Board Decisions

January 7, 2000

1-7-2000 Motion was made by Frank Horn to transfer the unexpended approximate $9,306.00 of the 1999 operating fund to the year 2000 reserve fund. The motion was second by John Dorson and unanimously approved.

1-7-2000 Motion was made by Frank Horn to request homeowner approval to release funds in the amount of $72,000.00 for the restoration of the fishing pier and ocean crossover . 


February 10, 2000

2-10-2000 Motion by John Dorson to change the common activities keys after a documented procedure has been developed by the Board. The motion was second by George Polster and unanimously approved.

2/10/00  Release funds from the Reserve Fund for pier restoration Homeowner Vote 224 yes 29 No

2-17-2000 Motion at Special Meeting was made by John Dorson to do what was said in the Dyer letter of February 8,2000. i.e. Make both pools accessible to all residents of Beach Woods. The motion was second. In favor were: Frank Greco, Pat Menke, John Dorson, Jack Jones. Not in Favor were: Frank Horn and George Polster. The motion was passed. 


March 2, 2000

3-2-2000 Special meeting- Motion was made by John Dorson to allow all floatation devices in both pools

3/2/00 George Polster made the motion Raquetball courts to have locks keyed to other amenities. 2nd John Dorson. Unanimous

3/2/00 John Dorson made the motion that the  Feb 15, 2000 proposal from Florida Door Control of Orlando for the purchase to install 2 security cameras in the amount of $4941.00 be approved and the 1 year maintenance agreement in the amount of $321.00 be accepted. 2nd George Polster. Unanimous

3/2/00 John Dorson made the motion to accept Discount Docks proposal #3036 dated 2/16/00 in the amount of $37988.00. 2nd Pat Menke. Unanimous


3/9/00 George Polster made the motion to “ clarify that the purchase and installation of 2 security cameras was from Florida Door Control of Orlando” 2nd John Dorson. Unanimous

3/9/00 Board passed a resolution that parental supervision and accompaniment is required for children 12 and under in the Beach Woods Assoc 2 swimming pools. Passed


3/17/00 Special meeting- Managers resignation

Executive Committee formed ( John Caruso, George Polster, Frank Horn ) to meet with the Manager- Matt Lighthill in private and discuss management- Board problems relative to Manager’s resignation.


4/13/00 By Law Revision Vote

yes 163  No 38

4/13/00 New Board members- Judy Rohan, George Polster, Jack Jones, John Caruso

4/13/00 Organizational meeting- President George Polster, Vice President Frank Horn, Secretary Judy Rohan, Treasurer Jack Jones

4/13/00  Increase funding for the North Pedway drainage project. Motion by Frank Horn to transfer$1700.00 from contingency to drainage project. 2nd Jack Jones  Unanimous


 

5/11/00 Committees established.

John Caruso made the following motion “ During normal heating season, the minimum water temperature will be maintained at 82 F, with the maximum temperature not to exceed 84 F. The pool will be uncovered only when the air temperature is expected to reach at least 68 F. Pool operating hours during the heating season will be 9 AM to 8 PM. During holidays and school vacations, the manager may alter the operating hours at his discretion. 2nd John Dorson. Unanimous.

5/11/00 John Dorson made a motion for final approval of the Rules & Regulations including Frank Horn’s proposed changes. John Caruso 2nd. Unanimous.


 

6/20/00 Motion made by John Dorson to include the revised Notice of Violation in Policy & Procedures. 2nd Judy Rohan. Unanimous.

Motion by Frank Greco that downspouts can be painted brown or the natural shade of the building. In multiple units, they must all be the same. 2nd John Caruso. Unanimous.

Motion by John Caruso to incoroporate the following chang e effecting fines into Policy & Procedure: accumulation of fines up to $1000.00 can be taken to court. 2nd John Dorson. Unanimous.


 

7/13/00  Board decided to unanimously not to add a ladder to the loading dock as it gathers barnacles and would be unsafe.

Motion by John Dorson that subject to Matt’s approval, we approve Discount Docks to repair the sea wall, based on their estimate of $13,320.00 not to exceed $15,000.00 2nd Frank Greco. Unanimous.

Policy of 2 recreation keys per family should be put into Policy & Procedures.

Put into Policy & Procedures- Rewards for people reporting incidents where fines are collected. Everyone but Jack Jones agreed it should be 50% of the collected amount. It is to be effective retroactive to 6/24/00.

Frank Greco made a motion to establish a Grievance Committee. 2nd by John Dorson. This was modified by Frank Horn who made a motion to approve 17.0 resolving grievances in Policy 7 Procedures, with one exception. Subject to Attorney’s recommendation on #3 “private” meetings, subject to the Sunshine Law. 2nd Jack Jones. Unanimous.


 

8/10/00  Frank Greco made the following motion “Noodles and wearable flotation devices only are allowed in the pools. 2nd John Dorson. Unanimous

Pool Rules “ Children 12 and under “


9/21/00 Board approved the completion of the road resurfacing and repair to be funded from the Reserve Fund for the year 2001. To be presented to the homeowners in a single referendum.

The Board approved the repair of the clubhouse complex. To be funded from the reserve fund.

The board approved the following projects for funding from the operating fund in the year 2001- 

Sea wall ripwrap                             $20,400.00

Drainage pump & swales                   4,500.00

Security Camera & 3 speed humps   2,000.00

Amenities                                             1,100.00

Total                                                 $28,000.00

 


9/14/00 Motion made by Jack Jones “That the Board reject the Condo petition to have the riverside pool hours changed” 2n John Caruso Unanimous

Motion by Frank Horn “ To accept the June 15, 2000 proposed changes to the Policy & Procedures and as amended tonight” 2nd John Dorson. Unanimous

Motion by John Dorson “To issue one guest pass to every homeowner and tenant ( to expire at the expiration of tenant’s lease) with the address on each card” approved Frank Horn, John Caruso, John Dorson. Not approved Jack Jones


10/12/00  Board reviewed Budget for 2001 line by line. John Caruso made the following motion “ With regard to year 2001, a bvalanced budget of $565,508.00 resulting in a monthly maintenance fee of $107.00 plus $18.00 for cable for 338 units be approved as discussed. 2nd John Dorson.  Approved by  Frank Greco, John Caruso, Judy Rohan, Frank Horn, John Dorson. Not approved by Jack Jones. It should be noted that the Borad agreed to move monies between line items to cover necessary expenses.


11/09/00  Committee membership guidelines presented by John Dorson be accepted into Policy & Procedures 2nd John Caruso. Unanimous

John Dorson made the motion that we leave the Policy & Procedures as written concerning the heating of the river pool. 2nd Frank Horn Unanimous

The Veterans Memorial Fund will be  established as a voluntary fund to replace the existing flagpole and install a small plaque with lights.


11/14/00 Amenities keys exchanged

Information on Decals, Gate Cards verified. Gate cards not accounted for will be deleted Jan 2001


12/14/00 no decisions


1/11/01 Additions to 8.4 of Policy & Procedures

John Dorson motion not entertain item A. 2nd John Caruso. YES John Dorson, John Caruso, Frank Greco, Frank Horn. NO Jack Jones, Judy Rohan

Board does not sanction Bob Nolan’s Sailing Club as a Beach Woods activity. Motion by John Dorson. 2nd John Caruso. Unanimous


2/8/01  Jack Jones made a motion that we raise the Administration fee from $25.00 to $100.00 on expenses incurred when the Manager contracts to have work done on a unit. YES Frank Greco, John Caruso, Judy Rohan, Frank Horn, Jack Jones. OPPOSED John Dorson


3/8/01  John Caruso made a motion that we take Mr. Raderman to court for fines due us. 2nd John Dorson. Unanimous

Jack Jones made a motion that we install the flagpole where the Committee recommends in front of the office on common property. 2nd Frank Greco. Unanimous

Motion made by John Dorson to accept the recommendation by Bob Nolan to present a contract for our review concerning use of the clubhouse in times of emergency. 2nd Frank Horn. YES- John Dorson, Frank Greco, Judy Rohan  NO- John Caruso, Jack Jones. PASSED


4/12/01  Voting on Reserve Fund Distribution

               YES-156     NO-53          PASSED

 

 

4/12/01     Director Vote

                 Frank Greco               182

                Gene Phillips              174

                 John Dorson               159

 

Organizational Meeting

President          George Polster

Vice President   Judy Rohan

Treasurer           Jack Jones

Secretary           Vacant

 

John Dorson made a motion to accept the Long Range Planning Committees documents to be used as a guide in future decision making. 2nd John Caruso. Unanimous

Motion by John Dorson to have an Ad Hoc Committee formed to investigate possible Beach Woods uses for the North Commerical Property. 2nd John Caruso

YES- John Caruso, Gene Phillips, John Dorson, George Polster

NO- Frank Greco, Jack Jones, Judy Rohan

PASSED

John Caruso made a motion that enclosing one’s A/C unit is a matter of choice. 2nd Judy Rohan

YES- Frank Greco, John Caruso, Jack Jones, John Dorson

NO- Gene Phillips

PASSED with the following added- If A/C rusty you must paint it. If fence exists you can repair it.

4/16/01 Telephone Vote- Re: acceptance of $400.00 Mr. Raderman fine in lieu of $1,000.00 fine assessed

Judy Rohan         Sue for $1,000.00

Jack Jones           Settle for $500.00

John Caruso        Sue for $1,000.00

John Dorson        Sue for $1,000.00

Frank Greco        Sue for $1,000.00

Gene Phillips       Sue for $1,000.00

Manager to inform lawyer to prepare suit.

5/10/01  Motion by John Dorson to create an AD Hoc Committee for the purpose of investigating the possibility of purchasing the North Commerical Property. 3 to 3 tie.

George Polster broke the tie.

Motion by Jack Jones to accept the proposal for driveway paving submitted by Asphalt, Inc. 2nd ?  Unanimous

Motion made by John Dorson to accept the written dedication for the new flagpole. The dedication reads as follows: Dedicated by the residents & friends of Beach Woods honoring the men & women who served in the Uniformed Services of the USA.

2nd ? Unanimous

Motion made by Frank Greco to authorize the purchase and fly a MIA Flag from the new flagpole. 2nd Jack Jones Unanimous

6/14/01 Motion made by Jack Jones to leave parking in Sand Court as. Not to add any new spaces. All in favor. Against John Caruso

John Dorson made the motion to accept the letter from Architectural Control Committee to allow certain items approved by Manager that are routine in nature. 2nd Gene Phillips. Unanimous

Manager can approve:

Fences, shutters, Gutters & Downspouts, Siffits, Solar Tubes, Paint Colors, New Roofs, Painted Roofs, Satellite dishes.

7/12/01  Florida Statues 720 has replaced 617

Policy & Procedures 2.1  Association Manager ( page 13- 2.1 (5)b eliminate “as needed”

John Caruso made the motion. 2nd John Dorson. Unanimous

Policy & Procedures 15.0- Social/Activities Committee (page 56) 15.1 Procedure 8. Change from … records…to … records, and supply written report of receipts and disbursements to the Board quarterly. Motion by Jack Jones to reject change accept report as now submitted. 2nd John Dorson. Unanimous

Policy & Procedures 15.2 (4) after “Evevts”. Add the following sentence. A gratis invitation to these events will be extended to all association employees and one guest of their choice. John Dorson made the motion to leave out the word “gratis” and remove the word “one” to read “ an invitation to these events will be extended to all association employees and a guest.” 2nd John Caruso-Gene Phillips abstained – Passed

Defer to Budget Committee purchasing cable for the clubhouse. Motion made by Jack Jones. 2nd John Dorson. Unanimous

Units on A!A- allow people who want to install paver bricks and that we asphalt remaining driveways. Yes- John Caruso, Judy Rohan, John Dorson, Jack Jones  NO- Gene Phillips. Passed

8/9/01  Motion by John Caruso to leave minutes as are being done with more detail. 2nd Judy Rohan. Unanimous

John Caruso made the motion to leave bulletin board as is. 2nd John Dorson  Yes- Jack Jones, John Caruso, John Dorson, Gene Phillips  NO- Judy Rohan  Passed

9/13/01  John Dorson made a motion that the $17,430.00 left from the sea wall rip rap be used on the sea wall cap. 2nd Jack Jones. Unanimous

Jack Jones made a motion to start on the new clubhouse roof as soon after hurricane season as possible. 2nd Judy Rohan. Unanimous

Motion made by John Dorson that we accept Frances Crowley as an alternate on the Fines Committee. 2nd Frank Greco  Unanimou

Motion made by Gene Phillips that we cash in one CD, while keeping the case in reserve. 2nd John Dorson. Unanimous

Jack Jones made a motion to accept draft to change Policy & Procedures relating to Architectural Control Committee decision to denial of an application to be appealed to the Board to possibly overturn the decision made. 2nd Frank Greco Unanimous

Board overturned Architectural Control Committee decision to reject Barbara Caruso’s request for a different type of mailbox. Motion by Frank Greco 2nd Judy Rohan

Yes- Judy Rohan, John Dorson, Frank Greco  Abstained- Jack Jones, Gene Phillips

Passed

 

10/11/01  Motion made by John Dorson to dissolve Long Range Planning Committee 2nd John Caruso  Unanimous

Ivan Kusinitz presented the proposed 2002 Budget. Motion made by John Dorson to approve the 2002 Budget 2nd John Caruso Unanimous

Motion made by John Dorson not to limit time of  Homeowner’s comments 2nd Judy Rohan  Unanimous

Motion made by John Dorson to leave Fines Committee structure as is.

 2nd John Caruso     Unanimous

Motion made by John Dorson not to increase fee for the Clubhouse. 2nd Judy Rohan  YES- John Dorson, Judy Rohan, Gene Phillips

NO- John Caruso, Frank Greco  - Passed

Gene Phillips made the motion to table until the next meeting the fines for parked vehicles in the fire lanes and vehicle towing. 2nd Frank Greco. Passed

Motion made by John Caruso to leave the fees as is for the boat yard. 2nd Judy Rohan. John Dorson abstained. Passed.

11/5/01  PHONE MEETING

Requesting approval to authorize Beach Woods attorney to institute court action against Mr. Richter for past due amounts owed to Beach Woods. Unanimous

Appoint on a temporary basis Judy Rohan, as secretary to oversee the ballot count for the 2002 Maintenance Fee. Unanimous

11/15/01  Motion made by John Dorson to charge $100.00 plus cost of repairs to the entrance gate. 2nd John Caruso. Unanimous

2002 Budget vote

YES- 186                  NO- 63                    PASSED

12/13/01  John Caruso made the motion to fix the treadmill with a maximum of $300.00 to be spent. 2nd John Dorson   YES- John Dorson, John Caruso, Judy Rohan, Frank Greco   NO Jack Jones, Gene Phillips      PASSED

John Dorson made a motion to stay with our present Lawyer. 2nd Frank Greco. Unanimous

Motion made by Judy Rohan to power spray the west side of the Condo palm trees to eliminate carpenter ants. 2nd John Dorson. Unanimous

 

1/10/02-  Allow Sheriff’s Department to have Community Watch meetings at Beach Woods Clubhouse

               Motion – John Caruso, 2nd Judy Rohan, Passed Unanimously

 

1/10/02-  Office to handle bounced checks

 

1/10/02-  Owner’s Rental Deposit- How to collect $200

                Inform the Owner’s that if we don’t receive the $200 deposit immediately we will delete the Tenant’s gate card and they will not get one until the deposit is paid

 

1/10/02-  Add to Policy & Procedures Section 10.1 Procedure #5 of Policy & Procedures rewrite to read:

Units with attached one car garage have two parking spaces, one in the garage & one in the driveway.  Units with attached two car garage have four parking spaces, two in the garage and two in the driveway. 

Condo units have two parking spaces, one in the Condo garage and one in the outside parking lot.

Motion- John Dorson, 2nd John Caruso- Passed

 

              Section 10.1 Procedure #7 of Policy & Procedures- remove word “additional” from sentence

Motion- John Dorson, 2nd- Jack Jones-Passed

 

                Section 10.1 Procedure #11 of Policy & Procedures- leave the words us is

Motion John Caruso, 2nd- Frank Greco, Passed

 

                  Section 10.2 Procedure #1 of Policy & Procedures to strike from last sentence “or windshield whichever is visible from the road”.

Motion- John Dorson, 2nd John Caruso, Passed

 

                  Section 10.3 Procedure #6 Policy & Procedures remove last sentence “unregistered vehicles will be towed 24 hours after ticketing”.

Motion-John Dorson, 2nd-Judy Rohan- Passed

 

                    Section 10.3 Procedure #6 Policy & Procedures to add to:  All vehicles are towed in additional to the cost of towing shall be assessed a Beach Woods fine of $25

Motion-John Dorson, 2nd-Frank Greco-Passed

 

1/10/02-  Road  resurfacing-  North River Villa Way by driveways #3102, 04, 06, 08 drainage problems.

Suggestions made to have 2-3 Engineers out here to get estimates as to cost and give us advise.  Matt to have County look at problem

Motion-Gene Philips, 2nd-John Dorson-Passed

 

1/10/02-  Denied use of Beach Woods Clubhouse as a Red Cross disaster shelter

 

2/19/02-  Speed bump across from mailboxes on Sea Shore Way

                 Budget committee to discuss where funds to come from

                Security committee & Manager to discuss location

Motion- Jack Jones, 2nd- John Caruso, Passed Unanimously

 

2/29/02-  Table motion for guidelines for the Architectural Control Committee

Motion- Jack Jones, 2nd- John Caruso, Passed unanimously

 

2/19/02-  Issuance of decals and gate cards

                Board recommended changes submitted by Grievance Committee be accepted (see attachment)

Motion- Gene Philips, 2nd-Judy Rohan, Passed unanimously

 

2/19/02-  Board directed a copy of Policy & Procedures be available in front office for homeowners to look at

 

3/14/02-  Sod area where volley ball court-  Board agreed

 

3/14/02-  Section 10.2 and 10.3 Policy & Procedures ( see minutes 2/19/02 for P & P changes) –

changes to guidelines for Architectural Control Committee

Motion- John Dorson, 2nd- John Caruso, Passed unanimously

 

3/14/02-  Bulletin boards by Racquetball area and River Pool

 

3/14/02- New lawyer- hire Clayton & McCullok on an annual basis using legal package offered by the company

Motion- John Caruso, 2nd- Jack Jones, John Dorson against- Passed 5 to 1

 

3/14/02-  Excess monies ( $8612) from 2001 budget to be placed in reserve

Motion- Jack Jones, 2nd- John Caruso, Passed unanimously

 

3/14/02-  No tree can be cut down in Beach Woods without Board approval

Motion- John Dorson, 2nd- Judy Rohan, Passed unanimously

 

3/14/02- Begin now trimming Washintonian Palms trimmed every two years

Motion- John Dorson, 2nd- Judy Rohan, Passed unanimously

 

3/14/02-  Humps at driveways north end of River Villa Way- get detail sketch from Outlaw Engineering on items #1 & 2

Motion- John Caruso, 2nd-John Dorson, Unanimous

 

3/14/02-  Motion to accept rules for the TV as written submitted by Amenities Committee to go from there and review at a later date.  Base cabinet to cover the controls, not entire cabinet.  Guidelines in the office.

Motion-Gene Philips, 2nd- Frank Greco, Againt- John Dorson, John Caruso- Passed 4 to 2

 

3/14/02-  Architectural Control Committee- request to add French Doors- using Beach Woods colors accepted by Architectural Control Committee.

Motion- Gene Philips, 2nd- John Dorson, Passed unanimously

 

3/14/02-  Etched driveways to give stone effect or solid color to fill in cracks with color control by Architectural Control Committee

Motion- Gene Philips, 2nd- Judy Rohan, Passed unanimously

 

3/14/02-  Request to give letter from Art Molin to Grievance Committee

Motion- Gene Philips, 2nd- John Caruso, Passed unanimously

 

3/14/02-  Motion to leave driveways and roadways North River Villa Way as they are

Motion- John Dorson, 2nd- Frank Greco, For- Judy Rohan, Noreen, John Dorson, Against- George Polster, Jack Jones Vote- 4-2 Passed

 

4/11/02-  Counters to tally ballots for the election of new Board Members-  Robert Nolan, Richard Crowley, Mrs. McGillan, Joseph St Audinger, and Secretary Frank Horn

Voting results-

Judith Rohan- 165 votes

Jack Jones-   150 votes

Noreen Nuzzi-  148 votes

George Polster-  147 votes

 

4/11/02-  Motion Jack Jones to nominate George Polster President

2nd- Frank Greco

Motion by Noreen Nuzzi to nominate Gene Philips as President, 2nd- John Dorson

Gene Philips- President

Motion- Frank Greco to nominate John Dorson as Vice President, 2nd- Noreen Nuzzi

Motion- by Noreen Nuzzi to nominate Frank Greco as Vice President, 2nd- John Dorson

Frank Greco- Vice President

Motion by Jack Jones to nominate Noreen Nuzzi as Secretary, 2nd- John Dorson

Noreen Nuzzi- Secretary

Motion by Noreen Nuzzi nominate Jack Jones as Treasurer, 2nd- John Dorson

Jack Jones- Treasurer

 

4/11/02- Beach Woods to provide  fence NW corner by Racquetball courts to SW corner- Mr. Fitzgerald brought up concerns about odors and nuisance by his unit

Motion- John Dorson, 2nd- Frank Greco- Unanimous

 

4/11/02-  Sell left over roof tiles from clubhouse to homeowners for a nominal fee of $1 per tile

 

4/11/02-  Table drainage problems on River Villa Way until more information obtained

Motion- Gene Philips, 2nd- John Dorson, Passed

 

4/11/02-  Treadmill- rebuild or replace

Matt T look at one for $400

Motion- John Caruso, 2nd- Gene Philips, Against Jack Jones, John Dorson, Frank Greco,

  Failed 3-2

 

4/11/02-  $300 allotted to repair the treadmill be postponed

Motion- John Dorson, 2nd- Frank Greco, Unanimous

 

4/11/02-  Pole be removed from old Tumbiolo unit on Beach View Way by new owner or by Beach Woods maintenance

Motion- Jack Jones, 2nd- Judy Rohan, Passed Unanimously

 

5/9/02-  Treadmills- no more money for repairs.  Get information on cost of leasing with maintenance agreement.

Motion- John Dorson, 2nd- Judy Rohan, Passed unanimously

 

5/9/02-  High rise common ground damage: send an invoice with ultimate cost of damages for repair of concrete.

Motion- George Polster, 2nd- Noreen Nuzzi, passed unanimously

 

5/9/02-   Volunteer Appreciation Committee formed- passed

 

5/9/02-  Fencing area next to racquetball court- accept diagram by Matt to start project

Motion- Frank Greco, 2nd- Noreen Nuzzi, Passed unanimously

 

5/9/02- Policy & Procedures 12.3- Revise Maintenance Inspection 2nd notice letter sent to homeowners

Motion George Polster, 2nd- John Dorson, Passed unanimously

 

5/9/02-  East pool renovation- start end of September or 1st of October- Pool closed 2-3 weeks.  Matt to get bids, set up dates for work to begin

Passed unanimously

 

5/9/02-  Project line item in 2003 budget for drainage of North River Villa Way

Motion Jack Jones, 2nd- George Polster,Against- Judy Rohan, Noreen Nuzzi, John Dorson   Vote failed 4-2

 

6/13/02-  Treadmills in weight room- older unit T10 to be disposed of

Repair Trotter unit $700

Motion- Jack Jones, 2nd- Noreen Nuzzi, Passed unanimously

 

6/13/02-  Leave solar heater off Clubhouse roof.  Look at alternatives

Passed unanimously

 

6/13/02-  Closure of South Gate- July 2002-August 2002 trial period

Motion- Judy Rohan, 2nd- Jack Jones, Against- Noreen Nuzzi, Passed 4 to 1

 

6/13/02-  Tree removal by Jackie Holland’s unit

Against- Jack Jones, Passed

 

6/13/02-  Metal flashing for bird control only

Motion- John Dorson, 2nd- Frank Greco, Passed unanimously

 

6/13/02-  Turn over letters to Lawyer concerning HUD housing discrimination report- Angela Brown, Sandra Derleth, Wallace Wright

Motion-  John Dorson, 2nd- Noreen Nuzzi, Passed unanimously

 

6/13/02-  Policy & Procedures section 9.3.11- remove sentence that reads “ when an individuals accumulation of fines equals $1,000 court action can be taken”.

Motion-  Jack Jones, 2nd- Frank Greco, Passed unanimously

 

6/13/02-  Motion made that we move forward on collecting the $900 in fines owed by John Wright to our attorney Dave Dyer

Motion- Jack Jones, 2nd- Frank Greco, Passed unanimously

 

7/11/02-  Architectural Control Committee and Amenities Committee presented color selections for renovation of East Swimming Pool

Motion- Jack Jones, 2nd- Frank Greco, Passed unanimously

 

7/11/02-  Request written approval from Dept of Health veriying that a 4 ft border of special color isn’t required in the renovation of the deck of the East Swimming Pool

Motion- John Dorson, 2nd- Frank Greco, For- Frank Greco, John Dorson, Jack Jones

Against- George Polster, Judy Rohan, Noreen Nuzzi Break Tie-Gene Philips Vote 4-3 Failed

 

7/11/02-Keypad at South Gate entrance be denied

Motion- John Dorson, For- John Dorson,George Polster, Judy Rohan, Jack Jones Against- Noreen Nuzzi, Frank Greco,  Passed 4 to 2

 

7/11/02-  South gate be closed 24/7 thru end of September

Discuss again at October 2002 meeting

Motion- John Dorson, 2nd- George Polster, For- John Dorson, George Polster, Judy Rohan, Jack Jones Against- Noreen Nuzzi, Frank Greco, Passed 4-2

 

7/11/02-  Ms. Pichios permitted to enclose the area under her deck with lattice for storage

Motion- John Dorson, 2nd- Judy Rohan, Passed unanimously

 

7/11/02-  Policy & Procedures 1.5.2 and 3- Changes to Agenda preparation-changes to read “ at 14 days before regular monthly meetings on the bulletin boards post request for agenda items.  Agenda item requests to be in written form and signed by requester.  Ten days before the regular monthly meeting the Vice President and Secretary of Beach Woods POA and one member at large start to prepare the Agenda and give it to Beach Woods Manager to poston bulletin boards. The Agenda shall be posted on the bulletin board 7 days before the meeting.  This will be done to advise Beach Woods members of items the Board is considering and enable Board Members to view and consider the possible choices they have on requested Agenda items.

Motion- Jack Jones 2nd- Noreen Nuzzi, Passed unanimously

 

7/11/02-  Additional HUD complaint add Stephen Richter

 

8/08/02-  Paving stones for the East Pool renovation- accept Herman Bachs bid of $15,399.50

Motion- John Dorson, 2nd- Frank Greco, Unanimous

 

8/08/02-  Inside of the East Pool renovation- accept Suttons Pool bid of $15,900.00

Motion- John Dorson, 2nd- Frank Greco, Unanimous

 

8/08/02-  Solar Panels- dispose of old solar panels from the Clubhouse

Motion- John Dorson, 2nd- Frank Greco, Unanimous

 

8/08/02-  Policy & Procedures 16.10.10-accept changes requested on 7/11/02 W.J.P.

Motion- Frank Greco 2nd- Judy Rohan, For- Jack Jones, Judy Rohan, Frank Greco Against- Noreen Nuzzi,Abstain- George Polster Passed 3-1

 

8/08/02-  Progress on HUD complaint- information gathered and given to Attorney Dave Dyer

 

8/08/02-  George Polster to select committee of three for the yearly evaluation of Property Manager for September meeting

 

8/08/02-  Changes to Policy & Procedures section 10.3.6 need to be clarified by Attorney Dave Dyer

 

9/12/02-  Herman Small alternate for Fines Committee

Motion- John Dorson, 2nd-Judy Rohan, Passed unanimously

 

9/12/02-  Treasurer Jack Jones recommended the purchase of a C.D. for $30,000 for 6 months to get a higher interest rate

Motion- John Dorson, 2nd- George Polster, Passed unanimously

 

9/12/02-  Letter sent by Attorney Dave Dyer to HUD with answers to questions.

 

9/12/02-  Raise administration fee from $00 to $250- ask Dave Dyer for legal advise

Motion- John Dorson, 2nd- Noreen Nuzzi, Passed 5-1

 

9/12/02-  Policy & Procedures 15.3.2 and 15.6.1- changes to Clubhouse rental fee.

 

9/12/02-  Ad hoc committee of one Board member and one homeowner to be formed to meet with a Representative of the High Rise to discuss resolution of damages of common ground sidewalk by high rise ($952.00) Make recommendations to the Board.  Unanimously passed

 

10/10/02-  Policy & Procedures 15.6.1 to read “When the reservation is requested at least two weeks before the date of the event a rental fee of $35 will be retained by the Association to defray the cost of utilities and depreciation.  If the reservation is requested one week before the event the fee shall be $50.00.  No reservation shall be accepted less than one week before the event.  In case of extraordinary events, eg. Memorial Service, the Association President may wave the time and fee”.

Motion- John Dorson 2nd- George Polster, Opposed- Judy Rohan Passed 5 to 1

 

10/10/02- Policy & Procedures 15.3.6- Rules for use of Entertainment Center ( see attachment #1)

Motion- Judy Rohan, 2nd- Noreen Nuzzi, For- Frank Greco, Against- Jack Jones, John Dorson, George Polster, Gene Philips, President voted yes to break tie- vote 4-3 Passed

 

10/10/02-  South Gate to remain closed- will discuss January 2003

Motion- Noreen Nuzzi, 2nd- Frank Greco, For- George Polster, Against- John Dorson, Jack Jones, Judy Rohan- Gene Philips, President voted yes to break tie- Vote 4-3 Passed

 

10/10/02-  Policy & Procedures 10.3.6 page 43 ( Fines for car towing) Leave as is

Motion- John Dorson, 2nd- Noreen Nuzzi, Passed

 

10/10/02- Raise administration fee from $100 to $250

Motion- Jacj Jones, 2nd- Frank Greco Passed

 

10/10/02-  Raise Boat Space fees from $25 to $35 and Canoe space fee from $5 to $7

Motion- George Polster, 2nd- Jack Jones, Abstained due to conflick of interest-John Dorson- Passed 4 to 1

 

10/10/02-  Cut down tree next to Frank Horns unit ( River Villa Way) at Beach Woods expense

Motion- George Polster, 2nd- John Dorson, Against- Jack Jones, Vote 5 to 1 Passed

 

11/14/02-  Judy Rohan, Director, using lottery method selected ballot counters to tally ballots regarding the year 2003 Budget and the release of reserve funds.  The counters were:  Mr. Langer, Mrs. Horner, Mrs. Philips, Mrs. Armstrong, Mrs. Menke, and Mrs. Rizzo.

 

11/14/02-  Voting on increase of Maintenance Fee $115 and cable fee to $20 (total $135)

Yes 196       No 30    Passed

 

11/14/02-  Voting on release of reserve funds in the amount of $12,000 for repairs and restoration of sidewalks

Yes- 201    No 25   Passed

 

12/05/02-  Purchasing uniforms for the Maintenance Staff- Tabled

Motion- John Dorson, 2nd- Jack Jones, Unanimously

 

12/05/02-  Book of Beach Woods documents researched by Clayton, McCulloh will be provided to each Director.  If a Director fails to return the book upon leaving office it will cost him/her $100.00

 

1/09/03-In P&P  9.3.13 page 40 the Board agreed to remove G & S Security and replace with S.O.S Security as the new security company starting in January. All agreed.

 

In regard to the shed on the property owned by Mr. Stottler a motion was made to contact Mr. Stottler to get permission, in letter form, to remove the shed as it has become a garbage dump and is an eyesore to the community.                           

  Motion by George Polster

  Second Frank Greco

  Passed

 

The following action was taken to prioritize Projects for 2003. Matt to meet with the Board to decide the order of importance to proceed with these projects.

  Motion by Jack Jones

  Second Noreen Nuzzi

  Unanimous

 

A motion was made to accept the new form from Architectural Control Committee changing the fine from $20.00 to $50.00. Effective date February 10, 2003 after a mailing is sent to Homeowners. See attachment. (1)

  Motion by John Dorson

  Second by Noreen Nuzzi

  Unanimous.

 

Motion made to accept Unit Inspection form submitted by Kent Armstrong with modifications. See attachment. (2)

  Motion by George Polster

 Second John Dorson

 Unanimous

a.       Maintenance Fee on N. Commercial Property.

Motion to table until negotiations are complete.

Motion by George Polster

Second by Noreen Nuzzi

Unanimous

 

b.      Closure of the South Gate.

The following action was taken to open the South Gate.

    Motion by Frank Greco

    Second Noreen Nuzzi

   John Dorson for

   Jack Jones for

   Judy Rohan against

   George Polster abstained

   Vote 4 to 1 Passed.

 

c.       Keypad for South Gate.

Tabled till later date.

  

d.      Increase cost of Maintenance Employees shirts.

 

 

The following action was taken to leave the amount as previously voted on by the Board.

   Motion by John Dorson

   Second by George Polster

   Jack Jones for

   Frank Greco for

   Noreen Nuzzi against

   Judy Rohan against

   Vote 4 to 2 passed.

 

e.       Change P&P 5.2.7 (Budget Committee deadline)

Motion made to change P&P 5.2.7 to read  “ All budget requests must be submitted by July 1st”.

   Motion by John Dorson

   Second By George Polster

  Unanimous

 

1/28/03-Format and content of special homeowners meeting of Jan. 28th were presented by the ad hoc committee. See H. Bechir’s notes.

11:40AM Motion:

Beach Woods Board of Directors authorize the mailing of the Referendum concerning the proposal of Residential Development of the North Commercial Property as outlined by the ad hoc committee.

Motion: by George Polster

Second: by Judy Rohan

Motion unanimously carried

 

 

2/13/03-Architectural Control – Blair Horner – Stress use of new Architectural Control Permission Form. There is an incident with a homeowner non-compliant with inspection repairs, who has been denied permission to put a FL room on his house. Homeowner has proceeded with construction anyway. “Motion to approach Dave Dyer re action to take against homeowner.”

Motion: George Polster

Second: John Dorson

Gene Phillips will call Dave tomorrow.

Letters from Kent Armstrong and Hank Chertock regarding the removal or trimming of the Oleanders along River Woods Blvd. Hank Chertock proposes a committee under the landscaping committee be established to look into similar problem areas around Beach Woods.

“The Landscaping committee will form an ad hoc committee to look into safety – problems related to trees or shrubs on all the street corners of Beach Woods.”

Motion: George Polster

Second: Judy Rohan

Motion unanimously carried

  “Appoint a committee to review P&P and update

Motion: Appoint a task force to review P&P and remove any discriminatory wording.”

Motion: George Polster

Second: John Dorson         

Motion carried unanimously

Committee members: Ivan Kusinitz, Trish Woodruff, Jim Robertson, Frank Greco, and Joe Semple

 

3/13/03-Review Policy and Procedure changes:

It was noted that FL Statute 720 is now in P&P

Motion by Noreen Nuzzi: to change P&P 12.1.9 to state that painting of a multiple unit is to be performed by one painting company agreed upon by

the majority or otherwise selected by the manager, or by the individual homeowner using the same paint.

Motion not seconded and defeated as this item is in the Documents and cannot be changed by a vote of the BOD

Motion by George Polster: that the revisions to P&P be accepted as written by the committee appointed by the board.

After discussion on the changes, more are needed and it will be voted on in the April meeting. Motion withdrawn.

Further changes to P&P including use of the name “Security” will be review by our Attorney. Judy Rohan will give a copy to Gene Phillips with the changes

4/10/03The President ask to tally the ballots for the election of the new Board members. Names were drawn by number, at random, from Homeowners present. The counters were Nick Walther, Evelyn Tierno, William Fahy and Jerry Neiswanger. Also present was Noreen Nuzzi Secretary.

 

The voting results for the (3) three elected Directors were as follows:

   Gene Phillips

   Frank Greco

   Liz Linscott

 

4/10/03  Motion made by Judy Rohan to nominate Gene Phillips for President, second by George Polster. Vote was unanimous to  elect Gene Phillips as President.

 

Motion made by Noreen Nuzzi to nominate Judy Rohan for Vice-President, second by Jack Jones. Motion made by Frank Greco to nominate George Polster for Vice – President, second by Liz Linscott  Vote was 4 to 2 to elect George Polster as Vice-President.

                                 

Motion was made by Noreen Nuzzi to nominate Liz Linscott as Secretary Ms. Linscott declined.

After no other nominations Noreen Nuzzi accepted the position of Secretary for a second term.

 

Motion made by Noreen Nuzzi to nominate Jack Jones for Treasurer, second by George Polster. Vote was unanimous to elect Jack Jones as Treasurer.

 

Gene Phillips President ask Liz Linscott to be Chairman of the Nominating Committee for the upcoming year. Ms. Linscott accepted.

 

The Board unanimously agreed on the selection of roof tile for Terry & Jacquelyn Rowles .

  

The following action was taken for the Ad Hoc Committee to look into the South Commercial Property to see if it is up to standards.

   Motion by Noreen Nuzzi.   Second by George Polster.   Unanimous.

 

Jack Jones to look into the rates for the CD’s. To call Board members.

 

5/03 no decisions 

6/12/03  Motions- The following action was taken to have Beach Woods lawyer draw up an agreement allowing  homeowners to make payments on unit repairs. All in favor.

 In regard to repairing the cracks and sealing the Racquetball Court the recommendation was made to contract Concrete Restoration, Inc in the amount of $1800. The funds would come out of contingency.

 Motion by Frank Greco. Second by Noreen Nuzzi. Unanimous.

 The following action was taken to remove the oak tree between Patricia Tanseys unit at 3293 River Villa Way and Judith Corbins unit at 3301 River Villa Way.

 Motion by Noreen Nuzzi. Second by Liz Linscott

 Judy Rohan for.  Frank Greco for. Jack Jones against. Vote 4 to 1 passed

 

6/12/03  Landscape Committee proposal to replace S. Entrance sign.

  The following action was taken not to replace the S. Entrance sign.

  Motion by Frank Greco.  Second by Noreen Nuzzi

  Judy Rohan for.  Jack Jones for.  Liz Linscott against

  Vote 4 to 1 passed

  It was moved to landscape the South entrance and the A1A Beach entrance.

  Motion by Liz Linscott.  Second by Frank Greco.  Jack Jones for.  Judy Rohan against

  Noreen Nuzzi against.  Vote 3 to 2 passed

 

b.        New sidewalks at end of S. Pedway and E. of tennis court.

Proposal to be submitted to the Budget Committee for consideration for 2004.

c.        Update on scooter safety.

 The following action was taken to talk to the parents if any problem occurs.

 Motion by Jack Jones. Second by Judy Rohan. Unanimous

6/12/03  Amendment to P&P to give the Manager the ability to levy fines for maintenance violations. Old business next meeting.

7/03 no decisions

8/03 no decisions

9/03 no decisions

10/09/03-Matt spoke to Chief Taggert Brevard County Fire Department who says accordion doors on the pool patio cannot be installed because of a fire hazard. Matt to look into an alternate plan.

The Board agreed to meet with Attorney Dyer on October 14, 2003 at 10:00am, at Attorney Dyers office to discuss questions the Board has.

A motion was made to trim the Washingtonian Palms on a yearly basis.

 Motion by George Polster.   Second Judy Rohan.  Unanimous.

Action on proposed 2004 budget.

   It is moved that the 2004 Budget be approved as presented by Hamdy Bechir to the  Board. See attachment.

      Motion by Jack Jones. Second by Liz Linscott. Unanimous.

    b.    Action on P&P Manual

   Motion made to accept P&P Manual with amended changes.

      Motion by Frank Greco.  Second by Noreen Nuzzi. Unanimous

 

 

11/13/03  Homeowners were selected at random to count ballots and proxies for the 2004 budget vote. Board secretary Noreen Nuzzi announced the results:

                                  Yes – 162          No – 56        No Name – 1

 

Gene Phillips announced that the Budget for 2004 has been adopted

 

11/13/03 It is moved that the new Clopay  Garage doors in Beach Woods brown be accepted.

    Motion by Judy Rohan. Second by Gene Phillips. All in favor

11/13/03  A motion was made to have the December Board meeting time changed to December 11, 2003 at 10:00 A.M. due to a conflict with the Christmas Party that evening.

   Motion by Judy Rohan.  Second by Noreen Nuzzi.  Unanimous.

11/13/03  Metal wrapping for balcony railing

The Architectural Control Committee presented having the wooden balcony railings wrapped in metal to prolong longevity to adhere to Beach Woods colors.

   Motion by Frank Greco.  Second by Judy Rohan.   Abstained George Polster.

   Vote 5 to 1.   Passed

11/13/03  The following action was taken to increase the Health Insurance amount for an additional $1,000.00 due to a misrepresentation by our Broker. The funds to come out of contingency.

   Motion by Jack Jones.   Second by Judy Rohan.   Unanimous

 

11/13/03-proxies and ballots for the 2004 maintenance fee were counted. The results were 162 in favor and 56 against.

The new maintenance fee will go into effect on January 1, 2004. You will be receiving a letter with instructions from the office. Others items discussed and voted on by the Board were:

- The old "pool" chairs (25) will be available at no cost to homeowners. For details call the office.

 

12/03 Board Decisions

1.  The Inspection Committee has an easement to go onto private property for the purpose

of completing the annual inspection of Beach Woods’ structures.

2. A court order will accompany the 2nd Inspection notice to allow contractors to enter

premises for repairs.

3. Notice of Unit Inspection will be posted on the bulletin boards:

 

12/2003 –

 1) The pools will be uncovered when the ambient temperature reaches 68 degrees. On weekends the covers will be removed if the forecast is for an ambient temperature of 68 degrees or above.

 

12/11/03-P & P 14.2.3 Pool time to open. To remove words is expected to also change reach to reaches.

P & P 4.2.7 Foreclosures to read foreclosure 60 days after lien.

Motion Noreen Nuzzi

Second by Judy Rohan

Unanimous

 

12/11/03-The following action was taken to repair concrete at the end of driveway at 3268 Sea Oats Circle. Estimated cost $600.00. To be taken out of contingency. All in favor.

12/11/03-The Board decided without objection to have a court order prior to contracting out work on unit repairs.

 

12/11/03-The following action was taken to purchase a new computer needed for Jennifer (Bookkeeper) as soon as possible. The Board approved cost of $1,500.00 to come out of administrative income from cable in 2003. Broadband for internet in 2004.

Motion by Noreen Nuzzi

Second by Judy Rohan

Passed

 

 

1/08/04-"It was moved that the pay phones at the East and West pool be removed due to an increase in price.

Motion by Jack Jones

Second by Liz Linscott

Unanimous

1/08/04-Vinyl fencing

No decision made at this time motion made to table till further date.

Motion by Frank Greco

Second by Judy Rohan

Unanimous

2/2004

 1) A "yelp system" shall be installed at all access gates to facilitate entry of emergency vehicles at a total cost of $1,350.

2) Vinyl fencing as a replacement for wood fences was tabled.

3) The restriction of one pet per unit will be enforced effective 2/12/04. Policies and Procedures Committee will clarify details.

4) It was agreed that the BW president should negotiate a solution to the damages with the president of the high rise association.

5) The request from a lot owner on Allan Lane to connect to the Beach Woods’ sewer system was denied.

 

March 11, 2004 - A motion was made to open the "Exercise Facility" at 5:00 am.

Motion by Judy Rohan

Second by Noreen Nuzzi

Unanimous

The following action was taken to repair the road on River Villa Way, on the south side, using the budgeted amount for the repairs. Should the project exceed the budgeted amount the remainder would come out of contingency.

Motion by George Polster

Second by Noreen Nuzzi

Unanimous

Attorney Dyer to research future action to foreclose on units.

The Board agreed that Owners Security Deposits would cover fines and damage. The P&P Committee to write an update and present at next Board meeting.

Roslyn Kusinitz, Inka Neiswanger and Carroll Hummel to take over cruise scheduling.

The Board agreed to send out statements to owners twice a year.

Old Business:

a. Planting at the end of S. Pedway

"It is moved to keep the South Pedway unubstructed, to leave as it is."

Motion by Noreen Nuzzi

Second by Judy Rohan 

Frank Greco for, Liz Linscott for, Judith Rohan for, George Polster for

Jack Jones against 

Vote 6 to 1 passed 

One pet household rule by P&P Task Force

"It is moved to accept Policy and Procedure Task Force revision for one pet per household accepted as submitted."

Motion by George Polster

Second by Noreen Nuzzi

Unanimous

New Business:

Architectural Control Committee request for policy changes

Policy and Procedure Task Force to go over 3 request made by the Architectural Control Committee and bring to the Board.

  

The following action was taken to purchase 4 umbrellas for the E. Pool using the $920.00 in account number 791100 Pay Phones as the pay phones have been removed.

Motion by Jack Jones

Second by Judy Rohan

Liz Linscott for, Noreen Nuzzi for, George Polster for, Jack Jones for

Frank Greco against

Vote 6 to 1 passed

 

April 8, 2004 -  The tally for Director(s) showed a tie between Carl Sakkestad and Joe Semple at 105 votes each. After a discussion between  Mr. Semple and Mr. Sakkestad, Mr. Semple said he would give his vote to Mr. Sakkestad. At this time Mr. Sakkestad became involed in the Board of Directors meeting to elect officers.

 

  The first order of business was to open the floor for nominations for the Officers positions for the newly established Board for 2004-2005.

 

  Motion made by Judy Rohan to nominate  Willis Gene Phillips for President, second by Liz Linscott. Vote was unanimous to elect Willis Gene Phillips as President.

 

  Motion made by Noreen Nuzzi to nominate Judy Rohan for Vice-President, second by Frank Greco. Vote was unanimous to elect Judy Rohan as Vice President.

 

 

 

May 13, 2004 - The first order of business was the election of a Treasurer and a Secretary for the 2004-2005 Board. Judy Rohan nominated Frances Garrido for Treasurer, seconded by Frank Greco. Carl Sakkestad nominated Bob Wallace. No second. Vote was unanimous for Frances Garrido. Frank Greco nominated Jim Robertson as Secretary. Seconded by Liz Linscott. There being no other nominations, Jim will be the Board Secretary for 2004-2005.

Gene read his message for the newsletter. He stressed that all ideas and suggestions concerning development of the North Commercial property be sent in writing to the Task Group.

Matt gave the Manager’s report. In it, he noted reallocation of monies that were budgeted for wireless cameras and also excess funds in the amount of $10,674.96.

George Polster made a motion that all monies left over from last year’s budget be put into the reserve fund, seconded by Carl Sakkestad. Unanimous approval..

 

George Polster made a motion that the money allocated for the wireless cameras, $2400.00 be switched to installation of cable for regular cameras. Seconded by Judy Rohan. Unanimous approval.

President Gene Phillips noted that the Board operates through the President to Matt. If you have any problems with staff, etc., please bring it first to Gene.

George Polster made a motion to use the Law Firm of Gray/Robinson for one particular case where Dave Dyer has a conflict of interest. Seconded by Judy Rohan. Unanimous approval.

Old Business:

Frank Greco made a motion to table the approval of roof colors as there are no samples available tonight. Seconded by Carl Sakkestad. Unanimous approval.

Frank Greco made a motion to approve $25. for engraving a leaf for the Melbourne Beach Library in honor of the 100th birthday of BW resident, June Cua. Seconded by Judy Rohan. Unanimous approval.

 The Task Force will handle improving the method of counting ballots. Carl Sakkestad suggested that we purchase a legitimate ballot box with a lock.

Frank Greco made a motion that the Budget Committee send out questionnaires to solicit community opinion on changing the fiscal year. Seconded by George Polster. Unanimous approval. We want to see if there is a reasonable number of people wanting this change.

 

Committee Reports: All committee reports are on file in the office.

Kent Armstrong, representing the Architectural and the Inspection Committees, questioned two items that were put before the Board in March: 1. Standardize the finish of the BW’s brown trim paint to be that of semi-gloss 2. Increase the penalty of repeat offenders for not filing a request form prior to the start of work from $50 to $100.

Carl Sakkestad made a motion to approve those two requests. Frank Greco seconded. Unanimous approval.

Gene circulated a listing of all committees. George Polster made a motion to approve the committee list as submitted. Carl Sakkestad seconded. Unanimous approval.

 

6/10/04 - In response to the managers report George Polster moved and

Noreen Nuzzi seconded the following motion.  After 6 months of

non-payment of monthly maintenance fees,  foreclosure action shall

be initiated against an owner in arrears.  Passed unanimously.

 

Matt also said that rental units pay a $200 security deposit.

He wanted clarification of how this money could be used if a renter

owes fines and/or money for damage to common property.

 

In response George Polster moved that P&P rewrite owner/renter

security deposit of $200 to include fines as well as damage to common

property.  Noreen Nuzzi seconded.  Passed unanimously.

 

 

a.         Kent Armstrong speaking for Blair Horner asked the board

for approval of roof tile paint color selection.  He had.  Carl Sakkestad

moved that the3 roof tiles colors painted beige, brown and red

be approved.  Seconded by Judy Rohan.  Passed unanimously.

 

            b.         P&P report to the Board.

(1)     P&P recommended that $25 towing fee be dropped from

section 10.3.6.  After discussion George Polster moved and

Judy Rohan seconded the following motion.  The $25 towing fee

will be assessed on the final step before towing takes place.

Passed unanimously.

(The hope is this will obviate the need for towing the vehicle.)

(2)     In reference to a Grievance Committee  action the P&P

committee recommended that announcement of impending

Inspections be posted on the bulletin board and web site with

the statement that the inspection team may have to encroach

upon unfenced private property.  Motion to that effect made by

Frank Greco and seconded by George Polster.  Passed unanimously.  George Polster also moved that the grievance committee be composed

of three people and all the rest are alternates.  Frank Greco

seconded and motion was carried unanimously.

(3)     P&P recommended that unapproved minutes of

Board of Directors meeting be posted as soon as possible after

the meeting.  Frank Greco moved and Carl Sakkestad seconded

a motion to make it so.  Passed unanimously.

(4)     P&P committee recommended that a line for the managers

signature be placed on the Architectural Control request form.

Passed on motion by Noreen Nuzzi and seconded by George Polster.

A dissenting vote was cast by Carl Sakkestad.

 

(5)     P&P suggested that section 15.3.2 page 60 have (see 15.6.1)

added.  Tabled till P&P makes a correction.

(6)     P&P recommended section 13.2.1 page 54 - add

Any offense will incur a fine of $100.  Already approved and

wording is okay.

(7)     P&P section 12.3 page 52.  Add to "policy" The manager shall

obtain a court order prior to contracting out work in unit

repairs.  Board approved without objection the wording

"if manager does not get permission the manager will get a court

order."  

(8)     P&P section 12.4 page 52 Change Failure to Comply to

Failure to Pay.  Passed without objection.

(9)     P&P section 11.1 page 48 Change form 1.11 to 11.1 

Passed without objection.

(10)    P&P section 12.1.2 page 51  Change 1.5 to 1.4.5

Passed without objection.

 

a.         Declarations and By-laws on web site.  Noreen Nuzzi moved

and Judy Rohan seconded a motion that The Declarations and

By-laws be placed on the web site.  Passed unanimously.

 

 

         In response to Reconciliation of Homeowner Accounts

Production of Homeowner Statements report, Judy Rohan moved and

Noreen Nuzzi seconded the following motion.  Reconciliation of

Homeowner Accounts be started at earliest convenient time and

include upgrade of necessary software and the purchase of a new laser printer.

Passed unanimously.

 

Gene Phillips appointed Carl Sakkestad to be Board liaison to the

Architectural Control and Inspection Committees.

 

Gene Phillips appointed Noreen Nuzzi to be Board liaison to the Treasurer

and the Budget Committee.     

 

7/08/04- There was discussion on the $25 fine that was imposed by the BOD at its June meeting.  Matt noted that a resident has 14 days to appeal the fine and could win the appeal if the Fines Committee excused the fine.  However a car might have already been towed and the Association might have to pay for the towing.  George Polster moved and Noreen Nuzzi seconded a motion to suspend the fine and have the P&P committee rework the procedure.

 

Matt asked whether he should solicit bids on landscaping and security.  In response Liz Linscott moved and Frank Greco seconded a motion to retain the same landscape company, Bob's Complete.

Passed Unanimously.  Also Frank Greco moved and George Polster seconded a motion to keep the same security firm.  Pass Unanimously.

 

Old Business

 

            a.         Picnic bench for area between parking lot and tennis courts as recommended by the Amenities Committee.  After a short discussion George Polster moved and Frank Greco seconded a motion that picnic table not be bought.  Passed Unanimously. There was some discussion about the rule that forbids eating on the pool patio.  There was nothing decided.  Gene suggested that the Amenities Committee explore this issue.

b.         Discussion on Inspection Committee Procedures / Unfenced private property. Last month the BOD passed a motion that announcement of impending Inspections be posted on the bulletin board and web site with the statement that the inspection team may have to encroach upon unfenced private property.  Motion to that effect made by Frank Greco and seconded by George Polster.  Passed unanimously.  After further discussion George Polster  moved and Noreen Nuzzi seconded a motion to remove the above from the P&P.  Motion passed 4-0-1.  Frank Greco abstained.

 

New Business

e.         Noreen Nuzzi moved that Richard Crowley be appointed to oversee the computer system upgrade and online services.  Seconded by Frank Greco and passed unanimously.

            f.          Frank Greco was appointed as Parking Fines Coordinator.

 

8/12/04

 1. A motion was made that membership on the Fines or Grievance 

Committee will  exclude membership on the other committee. This will be effective

 for the 2005 committee

2. A motion was made to form an ad hoc committee of Hamdy Bechir, Bob Nicholson, 

Joe Tierno, Gloria Lohner, Bob Wallace and George Polster as Board of Directors liaison

member. This committee will engage in a feasibility study concerning a new or expanded office, an enlarged clubhouse and an enlarged exercise room.

3. A motion was made to retain the fiscal year as presented below by the Budget Committee:

4. Retain the current Fiscal Year to January 1st to December 31st.

5. Add a budgetary informational meeting to be held at 7:00 pm on the 4th Wednesday 

of March and publicize the list of proposed projects throughout the budgetary process.

6. A homeowner has requested a change in their side garage door to a door with windows for ventilation. A motion that they be allowed to replace the old door with the door they 

presented to the Board.

 

 

September 9, 2004

Following Hurricane Jeanne, There was a brief meeting of the BOD without a specific

agenda. The following motion was approved:A motion that preliminary discussion

be held with Brevard Excavators to remove the seaweed. Passed Unanimously.

 

October 14, 2004

1.) A motion was made to approve the request from the Volunteer Recognition

Committee, Newsletter Committee and Social Committee for $150 to off set the 

cost of the 25th Anniversary Party.

2.) Policy and Procedures revisions: George Polster moved and Liz Linscott 

seconded the motion to approve the revisions as read at the August 12, 2004 

meeting. Passed Unanimously. Copy at the office.

3.) Budget 2005 - Hamdy Bechir presented five options to the Board of Directors. 

After discussion George Polster moved and Carl Sakkestad seconded a motion to 

accept the second option presented by Hamdy Bechir. This would raise the 

maintenance fee by $4. Passed unanimously.

 

November 11, 2004

1. The Board approved David Bates request to install two glass block windows measuring 16"X32".

2. Approval was given to Bill Cantillon’s request to install a 12"x12" electrical box on the north wall of his house for a generator connection to be used in emergencies.

3. A motion that steel roofs of the barrel type be approved for use on roofs provided the

whole building replace their roofs at the same time with the same material. Architectural 

Control Committee policies on tile and metal roofs: It was noted that the Association 

policy toward tile roofs is that connected roofs must be replaced at the same time with 

the same material. However if an owner in a multiple dwelling, that does not have

another roof attached, may replace his/her roof. This will establish that all other 

owners in the building must replace their roofs with the same material (tile) and 

same color when their roofs need replacement.

4. A motion was made to approve the Inspection Committee’s request to make changes

in the 2005 unit inspection: Due to the extent of storm damage, within BW's, the 

Unit Inspection Comm. requested a change be made to the Inspection process for 

the 2005 Unit Inspection. The Inspection will commence at the normal time (January)

however will address only storm damaged items of the major home components.

( Roofs, Walls, Decks, & Fences) Exceptions would be items carried over from 

the 2004 Inspections and other items deemed in desperate need of repair. See 

attached report in office and in an article in the Dec. issue of the BW newsletter.

5. A motion was made that money be released to fund fixing the south gate and

then closing both west side gates 24/7 until further notice.

2.) Policy and Procedures revisions: George Polster moved and Liz Linscott 

seconded the motion to approve the revisions as read at the August 12, 2004 

meeting. Passed Unanimously. Copy at the office.

3.) Budget 2005 - Hamdy Bechir presented five options to the Board of Directors. 

 

 

December 8,2004

1. Treasurers report. Frances Garrido noted that the audit of financial report and

 reconcillations of homeowner accounts was almost done. Statement will be sent out 

starting in January. An Audit will be done by our CPA who will be here Jan 10th 

for about 3 days. Complete report available in office. Noreen Nuzzi moved to accept 

the Treasurers report. Judy Rohan seconded. Passed unanimously.

2. Managers report. Matt Lighthill went over what he and his staff has done over

the last month. See report in office. He also reported on tile roof color to be installed

on the ocean side homes. Frank Greco moved that the Board of Directors allow 

Matt Lighthill with the acquiescence of the Architectural Committee to approve same.

 Liz Linscott seconded the motion. Passed unanimously.


3. Homeowner Comments on old Business. Comments were made by Phil Marcotulio

 and Jerry Neiswanger on roofs. Blair Horner spoke about the rules that the 

Architectural Committee operated under with respect to roof colors. The present 

rule being if one person in a town house or duplex paints their roof then the 

other must do so at the same time with the same color. In response Carl Sakkestad

 moved that a homeowner can paint his roof to match an adjoining roof as 

close as possible. George Polster seconded. Passed unanimously.
4. Old Business

a. Bug Spray - Bug spray going up to $3 for the Association. Frances Garrido,

 Treasurer suggested it be left at $3. Frances also requested a new form for release

 by a homeowner for exterminators to enter their home. She also noted that she 

prefers that people pay one year in advance but that they could still pay monthly

George Polster moved that we send a letter out Jan 1 to contract or not contract

for pest control. Those contracting for pest control could pay either monthly or yearly.

 Judy Rohan seconded the motion. Motion passed unanimously.
b. Request by President for approval to continue with restoration as presented.

Matt Lighthill, mgr presented what has been done and what needs to be done.

Matt Lighthill noted:
(1) Crossover needs to be done ASAP with money from reserves.
(2) Sea Wall cap had been budgeted.
(3) Fill by river needs to be contracted.
(4) Pier - Matt Lighthill said he will try to fix in house. They should be able to open

it a little at a time if they can straighten it themselves. He noted they may have to 

use day labor and may have to replace some of it. He reported that contractors

want to replace the pier as they do not want to tackle fixing the pier.
(5) Carl Sakkestad wants to know monthly how insurance money is being 

spent and how all restoration money is being spent.
(6) Gene Phillips wants part time worker to be made full time at least until restoration

 is complete. Liz Linscott moved that temporary worker be made a full time employee.

 Noreen Nuzzi seconded . Passed unanimously.

January 13, 2005          

 6. Old Business
a. Request by Peter and Maryann Wiarda to slope their garage roof 6 inches from  house front to road. George Polster moved that that type of roof be approved.  Carl Sakkestad seconded. Passed unanimously.
b. Condo Association Roof - Judy Rohan moved that the Board of Directors approve the request of the Condo Association for a flat steel roof of terra cotta color  as shown on condition this is the only building where such a roof may be installed.

Seconded by Liz Linscott. Passed unanimously. In response Noreen Nuzzi moved  that the Condo Association could keep the door white if they so wished. Judy Rohan seconded. Passed unanimously.

Jack Lynch asked if Matt and the staff had received holiday bonuses. Gene Phillips said yes that the Board had voted on it. 6 to 1 passed Carl Sakkestad voted against .


  February 10, 2005

Manager Matt Lighthill two palm trees in sidewalk on North Pedway  be removed.  In response George Polster moved that the trees be removed.  Liz Linscott seconded.  Passed unanimously.  

* Section "d" of old business was revised by a 6-0 phone vote of the Board of Directors on February 14, 2005.  The addition is in bold type.  

Pre approved release of $20,000 from reserve fund for use in case of a disaster. After short discussion Frank Greco moved that homeowners pre approve a  release of $20,000 from the reserve fund for use in an emergency when a 

disaster is declared for this area by the Governor or when declared, signed  affirmatively by at least 4 Board of Directors members and posted in Beach Woods.  George Polster seconded.  Passed unanimously .


March 10, 2005

The Accounts Reconciliation Team also requested the following three changes.

(1) Eliminate the keys and cards Escrow account, as suggested by our accountant cards and keys can be sold to owners and renters.

(2) Eliminate paying interest on Rental Deposits. If approved, funds would be moved to a non interest bearing account.

(3) Suggest the procedures outlined in the Common Ground Security Deposit document approved by the Board on 8/14/97 state that the deposits should be returned if the unit is sold. They asked this be incorporated into the P&P. She noted that all homeowners will be mailed statements of their accounts as of  December 31, 2004 and again to those with a balance as of March 31, 2005. See complete report in office attached to minutes.

In response to the report George Polster moved that #1, #2 and #3 above be

approved. Judy Rohan seconded. Passed unanimously. Judy Rohan moved the 

Treasurer's report be approved. Frank Greco seconded. Passed unaminously.

  c.     The security committee recommendations on garage, tag and estate sales was forwarded to the P&P committee for inclusion in the P&P.

 e.     Gene Phillips asked the Board for permission to purchase a computer for the club house which would cost $1350 including cabinet and be connected  to the Beach Woods network. Noreen Nuzzi moved and Judy Rohan seconded a motion to buy the computer. Passed 6-0-1 (Frank Greco abstained)  

Gene Phillips asked for permission to appoint an Ad Hoc Committee chaired by  Joe Mathos to explore the "bag system" for protection of homeowners living beach side. George Polster moved and Noreen Nuzzi seconded the motion to appoint 

    the Ad Hoc Committee. Passed unanimously  

a    . Landscape - Jerry Neiswanger reported some trees are in the process of  being cut down. He also mentioned a problem with a resident who is planting on  common property without permission. Liz Linscott moved and George Polster  seconded a motion that the Manager enforce the Beach Woods rules with respect to private planting. Passed unanimously. See report attached in office.


April 13, 2005

The Disaster Preparedness Plan tabled at the last meeting, was briefly  discussed and the following motion resulted:

            "It is moved that discussion of the Disaster Preparedness Plan be tabled until such time as a meeting of the BOD with the Disaster Preparedness Task is convened." Motion by: George Polster Second by: Carl Sakkestad Carried unanimously

A motion was made by George Polster, second by Judy Rohan, to amend the Policy & Procedures Manual by accepting the Security Committee’s recommended  changes to 8.3.5, 8.4.4, and 8.6.  Motion carried unanimously.

An appeal by Eric Johnson and Karen Calveric, to erect a privacy fence not to extend beyond their screened porch was approved.  Motion by Noreen Nuzzi,  second by Judy Rohan.  Voting Yes: Carl Sakkestad, Noreen Nuzzi, Judy Rohan,

Gene Phillips.  Abstained: George Polster, Frank Greco, Liz Linscott.

An appeal by Christine Pickios to consider approval of other trim colors  was unanimously denied.  Motion by Noreen Nuzzi, Second by Carl Sakkestad.

An appeal by Martin Fahy to replace a hurricane damaged screen porch with  a concrete block room was approved unanimously.  Motion by Judy Rohan, Second by Liz Linscott.

An appeal by Gordon Woodruff to replace the rear door on his RV  garage with a six panel door was approved unanimously.  Motion by Judy Rohan, second by Noreen Nuzzi.

An appeal by Bill MacKenzie to install pavers 18 inches wide on each side  of his driveway was tabled for lack of information.

The election of officers resulted, by acclamation, in: Gene Phillips, President;  Judy Rohan,Vice President; Frances Garrido, Treasurer; and Jim Robertson, Secretary.

Correspondence requesting permission to offer tennis lessons was turned  over to the Social Activities Committee for their recommendation. Correspondence regarding the flooding problem on Sandy Reef Court was turned over to Director 

George Polster.  He will explain that action on this is in the 2005 projects budget 

and is awaiting approval by the BOD.


May 12, 2005

Approval of Minutes of April 14th Board of Directors meeting. George Polster moved and Gloria Lohner seconded the motion to approve the minutes. Passed unanimously. 

Approval of Minutes of the Board of Directors and Disaster Ad Hoc committee meeting  on May 5. Noreen Nuzzi moved the minutes be approved and Judy Rohan seconded.  Passed unanimously.

3. Treasurer's Report. Noreen Nuzzi read the Treasurer's Report. See attached sheet  in office. George Polster moved the report be accepted. Judy Rohan seconded.  Passed unanimously.

4. Manager's Report. Judy Rohan read the Manager's Report. See attached sheet in office.

Matt Lighthill, mgr. asked that Tony Wright, an employee for 20 years, be given a third week of vacation to honor his service to Beach Woods. George Polster moved and Noreen Nuzzi seconded a motion to give Tony Wright a third week of vacation this year.  Passed 4-1 with Carl Sakkestad dissenting. Matt's report also discussed pier repair.

Gene Phillips presented 3 proposals from Matt to the Board of Directors for consideration. George Polster moved that the Board of Directors and Matt Lighthill meet with  Johnsen Amphibious Marina next week to discuss their proposal. Noreen seconded.  Passed unanimously.

There was discussion on the Ad Hoc Disaster Committee proposal.  George Polster moved that the request for $20,000 from the reserve fund to be used in case of future disaster be mailed out to homeowners with the newsletter. Judy Rohan seconded. Passed 4-1 with Carl Sakkestad dissenting.

5.  Homeowner comments on Old Business. Kent Armstrong felt that running two meetings, a Homeower Meeting and a Board of Directors meeting, at the same time was too confusing. He suggested that separate meetings be held. There were comments on the pier and the

north pedway.

6. Old Business

a. Carl Sakkestad moved that the Board of Directors appoint in bulk the committees  as presented to the Board. Noreen Nuzzi seconded. Passed Unanimously. Committee membership is posted.

b. Gene asked the Board to appoint Gloria Lohner as the Chair of the  Nominating Committee. Passed Unanimously.

c. Gene asked the Board to appoint Noreen Nuzzi as Chair of the Committee to evaluate the Manager. Passed Unanimously.

7. New Business

a. Gene asked Gloria Lohner to be Chairperson of an Ad Hoc committee to study unit rentals. Passed unanimously by the Board of Directors.

Correction made at June 9, 2005 meeting: 

        Carl Sakkestad asked that the minutes be

corrected to state that the appointments of Noreen Nuzzi to head the evaluation

committee of the Manager and Gloria Lohner to head the Nominating were not

voted on by the Board. 


  June 09, 2005

1.      thanked Frank Greco for his tenure on the Board of Directors.

2.      Approval of May 12, minutes. Carl Sakkestad asked that the minutes be

corrected to state that the appointments of Noreen Nuzzi to head the evaluation

committee of the Manager and Gloria Lohner to head the Nominating were not

voted on by the Board. Judy Rohan moved the minutes be accepted as amended.

Seconded by Gloria Lohner. Passed unanimously.

1.      Treasurer's Report. Frances gave a rundown of the money the Association

has in various accounts. She noted that the $20,000 in reserves for use during a disaster will not be invested in CD's. This money will be kept readily available. Frances said that quarterly statements will be sent out at the end of June. She noted the card/keys escrow account balance will be updated and transferred to non-interest bearing accounts with the accumulated interest being refunded on a prorated basis. Judy Rohan moved and Noreen Nuzzi seconded a motion to approve the Treasurers Report.

Passed unanimously.

2.      Manager's Report. Matt Lighthill reported that the office secretary had been terminated. Matt reported that Beach Woods won a lawsuit on one unit in litigation. Final judgment will be Aug 2. If the owner does not pay up in 30 days it will be sold on the courthouse steps. A second unit in arrears was sold on the courthouse steps. The new owner will have to pay all money owed to Beach Woods. Matt reported the owner is attempting to get the house back. Matt also reported that one gate had been damaged by a contractor who will pay for its repair. He reported on items he thought were in need of repair such as a pump house, roof on a bathroom, sidewalks, etc. Gate replacement / repair contracts have been signed. The sign at the main entrances have been painted but the Beach Side sign was too damaged by carpenter ants to fix. The replace cost for a wood sign would be approximately $600 while a plastic sign would be approximately $1800. Cables have been installed from the main entrances to the office so that both entrances will be under surveillance. Matt noted a new security company has been hired and will begin work on June 18. Matt said he had a bid from Johnsen for about $60,000 to repair the pier of the pier not including

the house at the end. There will be an additional cost for decking, materials to be decided on later. The Pier would be raised to 6 foot 3 inches above the water. He also had a sample of decking to show the audience. Judy Rohan moved and Frances Garrido seconded the motion to let the contract to Johnsen to repair the pier for a cost of $58,960 plus $1,400 for the boat dock and leave it open for $ 65, 874 if need be as long as the price does not increase. Passed unanimously. Matt reported to fix the sea wall cap will cost $26,000. The amount budgeted was $7000. So the

balance will need to come out of the hurricane insurance fund. Noreen Nuzzi moved to accept the Manager's Report. Frances Garrido seconded. Passed unanimously.

5. Homeowner Comments - None

6. Old Business

a. Policy and Procedure Committee updates presented by Ivan Kusinitz.

Page 6 The pages of Florida law that pertains to Home Owner Associations were changed to 1-30

Page 8 Change June to May in 1.4.1 and add the sentence "Committee Chairs may at any time recommend additional members for Board Approval." Motion to approve by Frances Garrido and seconded by Judy Rohan. Passed unanimously.

Page 12 1.9.2 Add word "return" between proxy and envelopes. Also attach "and then deposited in a locked ballot box" to the end of the sentence. Judy Rohan moved and Carl Sakkestad second a motion to adopt the changes. Passed unanimously.

Page 17 Section 2.4.1 Add "Employee overtime pay is authorized when a disaster is declared by the most senior director available. Senior status is as follows: President, Vice President, then the Director with the longest tenure. Carl Sakkestad moved and Judy Rohan seconded a motion to approve the wording. Passed unanimously.

Section 2.4.2 Change the hours worked by the Secretary, Bookkeeper and Maintenance Employees to "Hours set by Manager". Judy Rohan moved and Noreen Nuzzi seconded a motion to approve the new work schedule. Pass unanimously.

Section 2.4.4 Add after 10 years service the Secretary, Bookkeeper and Maintenance Employees will be given 3 weeks vacation. Motion by Noreen Nuzzi and Seconded by Carl Sakkestad. Passed 6-1 with Judy Rohan voting no.

Page 44 Section 10.3.5 Add the wording "without owner approval in the office " between parking space and will receive and the word letter changed to "notice". Gene Phillips moved and Frances Garrido seconded a motion to approve the changes. Passed unanimously.

Page 50 Add section 3 and 4.

3. THE MANAGER IS AUTHORIZED TO:

a.       Order equipment in the event of a hurricane warning in order to speed the response process.

b.      Post the priority list of actions to be used when responding to the disaster.

4. THE BOARD OF DIRECTORS:

a.       Employee overtime pay is authorized when a disaster is declared by the most senior director available. Senior status is as

follows: President, Vice President, then the director with the longest tenure. (See 2.4.1)

b.      Establish and post a calendar of emergency Board Meetings on a weekly or more frequent basis to support the response process.

(Board Secretary or Designee Action)

c.       Waive requirement for getting three (3) bids and substitute with the Manager’s List of Approved Contractors until further

Board Action. (Board Action)

d.      Determine unfulfilled projects that can be delayed to free up funds for immediate restoration projects. (Board Action)

e.       Determine when overtime is no longer needed to respond to the disaster. (Board Action) Francis Garrido moved andJudy Rohan seconded a motion to accept the above wording. Passed unanimously.

Page 52 Section 12.1 Add the following: "10. The inspection committee is authorized to conduct an inspection of all units in Beach Woods in the immediate aftermath of a disaster for the purpose of assisting homeowners in identifying storm related damage. This inspection is not meant to replace the annual January inspection. Motion to accept by Frances Garrido and seconded by Noreen Nuzzi. Passed unanimously."

7. New Business

a.       Appeal of a decision of the Architectural Control Committee. Jack Behm asked the Board of Directors for permission to install plywood painted BW yellow over two windows for storm protection. After discussion the decision was delayed till next meeting and will come up under old business as per Board of Director policy.

 

At this point President Gene Phillips asked Secretary Jim Robertson and two volunteers to count the proxy ballots on setting aside $20,000 from the reserve fund to be used only to meet the immediate emergency needs caused by a future disaster. Jim Robertson, Ann Robertson and Jack Behm counted the proxies. 151 voted yes, 15 voted no, 1 proxy did not have a recorded vote. Jim Robertson announced the results.

 


July 14, 2005

Treasurer's report: Frances Garrido reported that an additional $20,000 of reserves

was invested in a one year CD to maximize our interest earnings. She noted that the June

quarterly statements were sent out. She reported that the cards/keys escrow account 

balance was transferred to the Operating (interest) account and the Damage Deposit

account will be a non-interest escrow account. She noted that accumulated interest 

will be refunded on a prorated basis. Checks are being prepared and will be sent with

an explanatory letter. See the complete report attached in the office. Noreen Nuzzi 

moved and Gloria Lohner seconded a motion to accept the Treasurer's report.

Passed unanimously.

 Manager's report: Matt reported that 1 unit owner in arrears has lost their home 

as it was sold on the court house steps and a second unit owner is in litigation and may

also lose their house. A third unit owner is now 6 months in arrears and Matt asked the 

Board for direction. Frances Garrido moved and George Polster seconded a motion to

forward to our attorney the information necessary to foreclose on the property. Passed 

unanimously. Matt reported he had hired a new office person, Carol Chmelynski 

who now works at the reception desk. He reported the St. John's water district will soon 

require that lawns only be watered twice a week. He noted that Florida Law chapter 

720 has several changes and will give those changes to the Board. He noted that

the Main Gate surveillance camera is operational and the South Gate camera will be 

operational shortly. Matt reported that the bulletin board in front of the office has been

repaired. Matt reported that he is still having trouble with one of his irrigation pumps. 

Matt has been assured that the lift station problem will not happen again as it will be 

taken care of within 48 hours. Frances Garrido moved and Noreen Nuzzi seconded 

the motion to accept the Manager's report. Passed unanimously.

6.     Old business: Progress report on disaster preparedness. Jim Robertson gave 

each Board member a rewrite of page 51 of the policies and procedures stating that 

Matt Lighthill, mgr. had asked for these changes. Frances suggested changing the word

"remove" to "use". Jim Robertson said he would make the change. Frances Garrido 

moved and Noreen Nuzzi seconded the motion to approve the rewrite as amended.

Passed 4-0-1. George Poster abstained.

Security Committee - Gordon Woodruff - Gordon asked the Board to appoint Trish Woodruff to the committee as so many are away for the summer it's nearly impossible to get a quorum for the committee. Frances Garrido moved and Noreen Nuzzi seconded a motion to appoint Trish Woodruff to the Security Committee. Passed unanimously

10.     Homeowner comments. Noreen Nuzzi expressed concern that her mailbox has

a curb in front of it, which is a problem for her husband to negotiate. Matt Lighthill said 

he could install a ramp.


August 11, 2005

The cards/keys balance has been moved to the Operating (interest) account and the Damage Deposit account is now a non-interest bearing account.  Matt Lighthill asked if the key/card fees of owners and renters should  be changed. Gordon Woodruff, chairman of the Security Committee asked that the Board holdoff any action on this until after the November card/keys change out. The Board by unanimous consent agreed to hold off on any changes till after the card/keys change out. Matt spoke about owners in arrears and court dates. He mentioned that he has hired a new security firm. Matt asked home owners to report any contractors who damage Beach Woods property. Matt noted that concrete will be poured on Sandy Reef Court to make the mailboxes handicap accessible. 


a. Appeal by Gloria Cassini of Inspection Committee Order and Architectural Committee rejection.After a short discussion George Polster moved and Noreen Nuzzi seconded a motion to turn down the appeal. Passed unanimously.
b. Disaster Preparedness - Matt is looking into a 15K generator system that should run the entire club house and office A/C. After a brief discussion Gene Phillips asked Matt to get theparticulars to the Board and that the Board will have a phone vote on release of money to purchase a generator.

7. New Business
a. Appeal by David Bates of Architectural Committee rejection. (The committee felt that his request should be approved but had to reject it as his request had never been asked for before.) Judy Rohan moved the request be treated as old business and approved. Frances Garrido seconded. Passed unanimously. (The request was to remove his second floor deck, replace a second floor sliding glass door with a window and install a Florida Room on his first floor patio.)
b. Boats in river. It was noted boats cannot be anchored in river and is a rule listed in the homeowners directory. It was also noted that the P&P manual states a letter be sent to any owner who does anchor his/her boat in the river. It also was noted that a violator of this rule could cause Beach Woods to be fined. The Board did not take any further formal action on this at this time.
c. Gene Phillips asked the Architectural Committee to come up with suggestions on how 

Beach Woods should handle the roof problem. He noted that several multiple dwelling unitshave roofs of different colors. He also noted that workmen have fallen through some roofs that were being re-roofed.

9. Correspondence
Gene Phillips received four letters, two having to do with Circuit Court hearings;  the third involved the mailboxes on Sandy Reef Court; the fourth was from an owner 
complaining about the trashier looking roofs; and the fifth was a letter from the Oceanside building south which was handed over to the Architectural Committee.




9/8/05- Matt Lighthill, Manager, read a letter from a Mrs. Stern who was asking for a tile color that was not the same as the ones on her neighbor's roofs.  Matt Lighthill showed the Board of Directors the tile she wanted approved by the Board of Directors and also showed a tile that was on her neighbor's roof. George Polster moved that the rules as stated be enforced (denying the tile color).  Carl Sakkestad seconded the motion.  Passed unanimously.  Matt noted that the camera on the south gate is now operational.  He noted that the office is still sending out letters related to last January's inspections.  He noted that the pier will be started at the end of October or in November.  He also noted that an emergency generator could be purchased for about $17,500.  This would provide power to the club house for A/C, the refrigerator, and the the lights.  The office power would not be run with this generator.  Matt asked if the Association should do something for the victims of hurricane Katrina.  Carl Sakkestad noted that many homeowners had already donated to the hurricane Katrina fund and in some cases quite significantly.  With this in mind he moved that Beach Woods invite the Blood Mobile to come to Beach Woods.  George Polster seconded.  Passed unanimously.

6.         Old Business

a. Boats anchored in river.  Ivan Kusinitz suggested that P&P 10.4.10 be changed as follows:  Since the state has prohibited boats and moorings in the river within Beach Woods boundaries, the Association's rules will state that violators shall be held responsible if a fine  is levied upon the Association.  He suggested the following statement of the rule as it should appear in the Directory. Mooring boats in the river is a violation of Florida Law.  Violators shall be responsible for the payment of fines and other related expenses levied against the Association.  Frances Garrido moved and Noreen Nuzzi seconded the above wording.  Passed unanimously.

  b.      Progress report on disaster preparedness.  Matt stated that he now has employee ID cards.  The purchase of a generator was discussed in 4 above.  Frances Garrido moved that the Security Committee monitor the disaster preparedness progress.  (This refers to the Ad Hoc Committee's disaster preparedness report accepted by the Board of Directors and now a part of P&P)  Noreen Nuzzi seconded the motion.  Passed unanimously.


October 13, 2005
 Eric Johnson gave a report on the proposed budget. (Basically same as report he gave at  joint Budget - BOD meeting on October 5, 2005. See attached budget sheet in office.) 

Carl Sakkestad commented on whether we need a security guard service, on capping employee health insurance benefits and money to be received from the former north commercial property. 

Noreen Nuzzi also spoke of capping employee health insurance. George Polster moved that the budget be approved in its entirety. Judy Rohan seconded. Passed 5-2 with Carl Sakkestad and  Noreen Nuzzi dissenting. This action will result in a raise of $10 a month in the monthly maintenance fees if approved by the membership. Also the cable fee will rise by $3 a month. 

Gene Phillips asked that cable contract negotiations begin.

Appeal by Gloria Cassini - Gloria Cassini asked the Board for permission to continue 

storing her hurricane shutter on her upper deck. The Board took no further action and 

Gene Phillips asked her to please remove the shutter from the deck


November 10, 2005

Paul Rouillard has been appointed maintenance supervisor to give the Manager time to do his office work. Paul is now posting what the grounds crew has done by the week.

 

Frances Garrido. Frances gave a rundown of the balances in the many 

different Beach Woods accounts. She noted that she is working with the bank to allow for electronic payment of Beach Woods monthly fee. George Polster moved to accept the report and Judy Rohan seconded. Passed unanimously.

Matt Lighthill mentioned that two units are still in arrears. The former owner 

of the unit that was sold on the courthouse steps is trying to get her unit back. The other owner's case should come up in court this February. Matt announced that a new bookkeeper, Philip Tamm, has been hired. Matt mentioned that the vinyl fences were not warranted by the contractor for hurricane damage. Matt estimated the cost of repairs will come to about $1600.

He noted that the posts were not sunk in cement. Matt spoke of problems with the security gatecompany so he is looking into hiring a new company. Matt said the company that will repair the pier and crossover is running 8 to 10 weeks behind schedule. Matt said the company hired to repair the sea wall is now working on the sea wall. Matt felt our former security company over billed us but he was able to negotiate a lower bill.

Date of the homeowner meeting to count ballots - re maintenance fee and permission to 

use reserve funds to balance the budget. Noreen Nuzzi moved to approve the letter on the change of date and also change the date of the meeting to Dec 1, 2005 at 7 pm. Gloria Lohner seconded. Passed unanimously.

Approval for grating on the pier. George Polster and Noreen Nuzzi sited possible safety 

concerns and possible liabilities. Put off to the next meeting so Matt can look into a narrower width grating. Matt will also come up with prices for the Board.

Appeals of Architectural Committee decisions. Judy Rohan moved and Noreen Nuzzi seconded a motion to allow owners to paint their roof gables Beach Woods Cream provided that all gables on the same building be painted at the same time. Passed unanimously. 

Carl Sakkestad moved and George Polster seconded a motion to allow owners to paint their front doors earth tones. Passed unanimously.


December 1, 2005 Homeowners Meeting

Maintenance Fee vote

Yes 105

No 124

Abstinence  2

2006 Maintenance fee vote failed to pass.


December 8,2005

Hamdy Bechir - Pergola request.  Hamdy went over the dimensions of the pergola and its weight.  After discussion George Polster moved that the request be approved.  Gloria Lohner seconded.  The vote tied at 3-3 with Carl Sakkestad, Noreen Nuzzi and Gene Phillips voting no.  The Board will decide at the next meeting when Judy Rohan will be present.



 

January 12, 2006 

    1. Matt reported that the cameras have made it possible to identify 5 people who were responsible for breaking the gates. After input from Gordon Woodruff, chairman of the Security Committee, George Polster moved that any money left over from repairs and fines be entered in the budget to be used for security. Frances Garrido seconded. Passed unanimously.

    2. Budget Committee Recommendations - Eric Johnson read the Jan 12 memorandum addressed to the Board of Directors. The committee proposed that three projects be postponed which would reduce planned expenditures by $31,800. The second recommendation was that the Association not deposit $36,000 into the reserve fund this year. The third proposal was to reduce the Security Guard Service by $10,000. These proposals would balance the budget. Gene Phillips added that he expects the developer to close on 12 units in April or May. This would provide money not yet budgeted. Bob Nolan presented a letter that asked the Board to have another vote on the maintenance fee for 2006. (See letter attached in office.) It was pointed out that a new election would take at least two months to complete and also cost the Association money. Carl Sakkestad moved that the budget be accepted as proposed by George Polster seconded. Passed unanimously.

    3. Grating on Pier- After discussion Noreen Nuzzi moved that wood decking be used on the pier. Carl Sakkestad seconded. Defeated 4-2. (Noreen and Carl voting yes) George Poster moved that money for the crossover be diverted and used so that the pier decking used be grating as shown to the Board. Gloria Lohner seconded. During discussion it was pointed out that the Association did not have the extra $21,000 plus $2000 for shipping to use the grating and it was noted that delaying the decision on the pier decking could mean that the pier might not be finished for another year. Also it was pointed out that diverting funds from the crossover would mean the crossover could not be done for another year. Motion failed unanimously. Frances Garrido then moved to use wood decking. Judy Rohan seconded. Passed unanimously.

    4. Landscaping Issues - Noreen Nuzzi passed out pictures to the Board showing places that needed weeding. She mentioned that she had spoken to Matt and Karen Calveric about these issues. She also noted that many issues had been addressed and fixed.

    5. Request by Arnold Johnson - Carl Sakkestad spoke about the problem. Arnold had asked for documents showing where underground pipes might be located. He was told there were no underground pipes on his property. He hired a contractor to concrete his entire yard. The contractor broke a pipe which was dry so assumed it was not connected to any water supply. However after pouring the concrete the broken pipe which was part of the Beach Woods irrigation system caused the concrete to crack. Carl recommended the Board work out something with Mr. Johnson and the contractor . Gene Phillips asked Mr. Johnson for a bill so that the contractor, the Association and Mr. Johnson might work it out. A liability insurance claim did not sound like a good idea as the bill was not large and the claim could raise the insurance rates the Association pays. No vote was taken.

    6. Bechir request for a pergola. Noreen Nuzzi moved and George Polster seconded a motion to allow the pergola. Passed unanimously.

    7. DeRocco appeal - Noreen Nuzzi moved the request be denied because the fence could impede emergency services. Frances Garrido seconded. Passed 5-1. Judy Rohan voted no.

    8. Requests - Karen Calveric asked that healthy plant removal and replacement be an expense borne by the homeowner. She also asked that Matt be empowered to remove seedling plants growing in places where they should not be growing. George Polster moved to approve both recommendations as presented by Karen, Judy Rohan seconded. Passed unanimously.     9. Inspection Committee - Kent Armstrong asked that the Inspection Committee be allowed to return to the format used in the 2004 inspection with respect to deadlines set by our declarations. Judy Rohan moved to approve the request. Frances Garrido seconded. Passed 5-1. George Polster against.  

 New Business

a.      South Commercial Property - Gene Phillips said he would set up a meeting with our lawyer to discuss whether that property should be subject to Beach Woods rules as homeowners are.

b.     North Commercial Property - The Board discussed the white windows that the developer is installing on the North Commercial Property. Frances Garrido moved that the developer adhere to Beach Woods colors. Judy Rohan seconded. Passed 5-1 with George Poster against.

c.      Ad hoc committee on cable. Gene Phillips noted that the contract with Bright House expires on December 6. Matt Lighthill noted that we have to give Bright House 3 months lead time if we do not intend to renew the contract. Gene Phillips appointed Noreen Nuzzi and

Carl Sakkestad as members of the ad hoc committee


January 16, 2006

(*) N O T I C E: Three officers of the Board of Directors met on Monday, January 16, 2006 with the developer, the builder, and the real estate agent concerning Beach Woods Stage 9 and the use of non-conforming colors. It was agreed the use of white windows and sliders was an unintentional mistake, and several ways of correcting it were discussed. Several options are being considered, among them:  researching the existing warranty to see if it would allow painting the window frames, negotiating a special warranty with the manufacturer so the windows can be painted, increasing the amount of stucco around the window frame to minimize the amount of white frame visible (a sample window will be done), looking into the possibility of trading windows with another builder, using brown patio enclosures to minimize the effect of  white sliders, and possibly enclosing upper decks with brown screening. Replacing all the windows is not feasible due to their high cost ($259,000). The builder has requested to attend the next meeting of the Architectural Control Committee to discuss these possibilities with the committee and gain their approval on an appropriate course of action.


February 9, 2006

Frances Garrido explained the actual cost of cable will be $23.09 for this year per unit. She went over various options for dealing with the overcharge. Matt reported that the Bright House lawyer had written for proof that they are part of the PUD.

Noreen Nuzzi moved that the fee for a treadmill key be raised to $25 from $15 due to increased costs. Frances Garrido seconded. Passed unanimously

  Gene Phillips asked to have an Ad Hoc Committee formed to investigate options that could apply to the south property. Option 1 was that the south commercial property be removed from the PUD control. Under option 2 BeachWoods would have limited control of items such as appearance and design. All maintenance would be up to the owners of the south commercial property. Under option 3 Beach Woods would redesign the entrance area of the south entrance with possibly a wall and new landscaping. Gene suggested that the members of the committee be the Beach Woods property manager, Matt Lighthill, Bob Wallace, and a committee member from the Inspection Committee, the Landscape Committee, the Architectural Committee, the Budget Committee and the Security Committee. George Polster moved the committee be established as presented by President Gene Phillips. Seconded by Frances Garrido. Passed unanimously

  Arnold Johnson request - Carl Sakkestad moved that the Board pay for half of Mr. Johnson's damage. Gloria Lohner seconded. Passed unanimously. Mr. Johnson said that was not acceptable. Gene Phillips replied that we would write him a check and it was Mr. Johnson's prerogative to cash it or not cash it. He also noted that all Beach Woods Members will be paying a portion of the money that Mr. Johnson receives

  Security gate cards/amenities keys - Ivan Kusinitz reported a change in 10.1.10 was submitted to the Board of Directors for approval. The crux of the change is that an owner could not have more auto decals than registered cars. (Some owners have more decals than cars)

  Security Committee - Noreen Nuzzi moved that $1500 be allocated from security guard services to security gates. Judy Rohan seconded. Passed unanimously.

  Gene Phillips mentioned that at the last Budget meeting several people asked about a management company. In response to those suggestions he asked Warren Miller and anyone who wanted to help Warren to look into the feasibility of using a management company.

Gene asked Judy Rohan to read a letter from the developer of phase nine to the Beach Wood Board. The letter mentioned that the developer had installed a retaining wall, provided a survey of the Beach so that the cross over could be constructed at no cost to Beach Woods and volunteered to pay $6000 towards the construction of the cross over. In return they asked to be able to keep the white windows and doors being installed on the north property. After much discussion, mainly by residents, the Board of Directors took no further action. Gene Phillips said he would speak to the developer about painting the windows and sliding glass doors bronze.


March 9, 2006

Matt asked the Board of Directors if the boat loading docking area on the pier should be rebuilt. Frances Garrido moved that this item be sent to the Amenities Committee for consideration. Judy Rohan seconded. Passed unanimously. Matt also noted that the north Pedway should jog over about 1.5 feet. Carl Sakkestad asked Matt to further explore this matter and get back to the Board of Directors. 

Old Business. Gene mentioned that he wrote a letter to the developer that stated that the windows and doors would have to meet Beach Woods standards. He then mentioned that some members of the Board of Directors got together and came up with the following: I make a motion that we approve the installation of white framed windows and white sliding glass doors in Beach Woods Stage Nine units, provided an adequate compensation package can be agreed upon. The use of white windows and doors is restricted to the units in Beach Woods Stage Nine only. Noreen Nuzzi, Director. All members signed their approval except Carl Sakkestad. Gene Phillips said the motion was seconded. (There is no evidence of anyone seconding the motion on the printed and signed motion.) Gene stated he called Joy Gilliland and said the compensation package was not adequate and would probably need to be doubled. In talking with Joy Gilliland, Gene mentioned that paying for the crossover and the extra $4000 fee and finishing the wall at the west end of the stage nine property would be considered by the Board. Gene then read a letter from Joy Gilliland stating that they agreed to pay the full cost of $16,864.00 for the dunes crossover and will extend the wall. The letter stated that should the Board agree an additional payment beyond the previously agreed 1% payment, Beach Woods would receive another check for $1,075 per unit upon the units closing. He noted he got a check for $4,250 on a unit that closed. He also got a check for a month's maintenance fee. Carl Sakkestad responded that he felt he was not being included in Board discussions and felt that was unfair. Other board members responded claiming that he was not being left out of Board discussions. Carl asked if Gene had contacted our lawyer about the possibility of a lawsuit. Gene said yes he had and that the lawyer felt that we should work on getting as much compensation as possible. Carl questioned the allowing of stage nine to have white-framed windows and white-framed sliding glass doors when all other Beach Woods residents are denied that privilege. Carl Sakkestad noted that the motion by Noreen Nuzzi did not have a second. George Polster moved that the telephone vote that was made in the middle of Feb. be acted upon tonight. There was no second. George Polster then moved that the Board of Directors approve the installation of white-framed windows and white-framed sliding glass doors for Beach Woods stage 9 provided an adequate compensation package can be agreed upon. Noreen Nuzzi seconded. Passed 6-1 with Carl Sakkestad opposed. Noreen Nuzzi moved that the compensation package be approved from Beach Woods stage 9 per the letter received on March 3. Frances Garrido seconded. Passed 6-1, Carl Sakkestad against. Noreen Nuzzi cited a petition received by the Board. She wondered why she did not receive it earlier. Then she noted that it was not a petition, but a referendum that was signed by many owners. Noreen Nuzzi moved that all Beach Woods owners be allowed to install white-framed windows and sliding glass doors in their units provided all units in the same building have the same white colored windows and white sliding glass doors. George Polster seconded. Passed 6-1 with Carl Sakkestad opposed. Jim Robertson noted that the bylaws article 3 section 3 state that the Board had to call a special meeting since 1/4 of the unit owners called for a special meeting. Gene Phillips said Jim was probably correct and Matt Lighthill responded that Jim was correct. Gene then moved on to the next order of business.

a. Policies and Procedures - Ivan Kusinitz

(1) Changing the minimum rental period. The P&P committee recommended no change. Frances Garrido moved that no changes be made. Judy Rohan seconded. Passed unanimously.

(2) Decals - The P&P recommended that the number of decals allowed be equal to the number of registered vehicles of the unit residents. Frances Garrido moved that the P&P be changed as submitted by the P&P committee. Judy Rohan seconded. Passed unanimously.

(3) Job Description - Board agreed to leave alone for now.

(4) Project oversight - Board supports the proposal but needs more information. No motions were made.

b. Ad hoc committee on cable - Noreen Nuzzi reported there was nothing new to report. The committee had an appointment with Bright House but Noreen"s co-chair did not respond to her requests to meet with Bright House. Therefore the meeting with Bright House was cancelled.

c.       South Commercial Property - Bob Wallace said he and Matt had looked at the south property. He noted cream colored windows and a fence unlike the Beach Woods shadow box fences. He said that the income earned from the south property might not match what it would cost us to maintain it and that Bright House wanted to not be a part of Beach Woods.


April 13, 2006

Newly elected Officer Bob Wallace was seated and welcomed to the Board.

Other members re elected were Judy Rohan, Carl Sakkestad and Noreen Nuzzi.

Matt Lighthill distributed blank sheets and the election for officers for year 2006-2007 was taken.

President: Gene Phillips was nominated by Frances Garrido, 2nd by Judy Rohan.

Carl Sakkestad was nominated by Bob Wallace, 2nd by Carl Sakkestad. Vote was in favor of 

Gene Phillips 5-2

Vice President: Judy Rohan was nominated by Noreen Nuzzi, 2nd by Frances Garrido

Carl Sakkestad was nominated by Bob Wallace, 2nd by Gloria Lohner. Vote was 4-3 in 

favor of Judy Rohan

Treasurer: Frances Garrido nominated by Noreen Nuzzi, 2nd by Judy Rohan. Vote unanimous in favor.

Secretary: Noreen Nuzzi was nominated by Frances Garrido and 2nd by Judy Rohan. Vote unanimous in favor.

 

Gene Phillips called for a special Board of Directors meeting to be held on Monday morning 

April 17, 2006 at 10:30 in the clubhouse, agenda to be posted.


April 17, 2006

Bob Wallace wants all of reserve money to be invested in CD’s. After discussion, Bob Wallace made a motion, Carl Sakkestad second to put additional money from reserves into CD’s with the amount to be determined by the treasurer. Approved without objection. It was noted that the bank would impose a penalty if money were withdrawn ahead of time.

Managers report given by Matt Lighthill who stated that the contractor will maintain the grounds of Stage 9 until the final unit is completed and is turned over to Beach Woods. Motion to accept, Noreen Nuzzi and Frances Garrido. Approved without objection.

Agenda items:

1.                  Discussion on special Home Owners Meeting and Referendum Jack Lynch requested a special Home Owners Meeting even though issue at question has been resolved due to a Board motion at a previous meeting approving white windows and sliders for all BW residents subject to architectural restrictions. Jack will meet with Matt and set a date and post an agenda. Homeowners will be notified by mail and notices posted on the bulletin board and on the web.

2.                  Eric Johnson presented a survey to the board from the Budget Committee to be sent out in the same mailing with the notice of the special HO meeting. The survey is the result of the evening Budget Committee Meetings held during the winter. A response is expected and the results will be posted accordingly. Motion by Frances Garrido and Judy Rohan that the survey and referendum be sent out in the same mailing to save money was approved without objection

3.                  Budget Committee recommendation on use of reimbursement for crossover.

Eric Johnson stated the recommendation that the $1075 to be contributed by the developer for each unit as it is completed be used to compete unfinished hurricane related projects such as: the pier roof, light and water; N. pedway fence; gates and railing at the pier. Bob Wallace wants to spend all of the proceeds from the north property on new roads in BW. Gene Phillips stated that we are all interested in maintaining the roads but that these items need attention now.

Motion by Frances Garrido, 2nd Noreen Nuzzi…. To accept the Budget Committee recommendation that the $1075 being contributed by the developer of the North Commercial Property for each unit sold, be dedicated to pay the costs associated with continuing necessary hurricane restoration including the items listed above.

4.                  Brighthouse Cable Contract:

Carl Sakkestad resigned as chairman of above committee siting an inability to meet with the representative from Brighthouse. Gene Phillips appointed Judy Rohan and Frances Garrido to look into the contract which expires at the end of the year.

5.                  Discussion on South Commercial Property

Bob Wallace reports that the owner of the Brighthouse building has stated that they are not a part of the PUD and not subject to our inspections. This appears to be the result of 2006 inspection report to the owners of the South Commercial Property in an attempt to improve the appearance of the buildings and grounds. Bob Wallace said it would cost us more to maintain the property even if we received a monthly maintenance fee. Noreen Nuzzi stated that it would be unwise to allow the property to remove itself from the PUD since it would set a precedent for others.  Matt Lighthill said this is not the case since it is a commercial property.

A Motion was made by Bob Wallace, 2nd by Noreen Nuzzi that a letter from our Lawyer be sent to the owners of the South commercial property stating that BW requests landscape and architectural control. Approved without objection.


May 11, 2006

Gene Phillips read the list of ‘06-’07 Committee members: Complete list in office and will be posted on the web and the bulletin board .

a.       -Amenities committee Motion to approve, Judy Rohan. 2nd Bob Wallace. Passed without objection.

b.      -Fines committee: Motion to approve by Frances Garrido. 2nd Noreen Nuzzi. Passed without objection

c.       -Social Activities Committee: Motion to approve, Noreen Nuzzi. 2nd by Judy Rohan. Passed without objection.

d.      -Grievance Committee: No Chair elected yet. Motion to approve Noreen Nuzzi, 2nd Gloria Lohner. Passed without objection.

e.       -Architectural Control Committee: Motion to approve, Frances Garrido, 2nd Bob Wallace. Passed without objection.

f.        -Unit Inspection and Building Maintenance Committee: No Chairperson at present. Motion to approve put off until the committee has a meeting.

g.      -Newsletter Staff: Frances Crowley Editor

h.      -Budget Committee: Motion to approve, Frances Garrido, 2nd by Noreen Nuzzi. Passed without objection.

i.        -Nominating Committee: Bob Wallace appointed Committee Chairman by Gene Phillips. Motion to approve, Noreen Nuzzi, 2nd Judy Rohan. Passed without objection.

j.        -Volunteer Committee: No Chairperson at this time. Motion to approve by Noreen Nuzzi, 2nd by Judy Rohan. Passed without objection.

k.      -Security Committee: Motion to approve, Judy Rohan, 2nd by Bob Wallace. Passed without objection.

l.        -Landscape Committee: No Chairperson at this time. Motion to approve, Judy Rohan, 2nd by Noreen Nuzzi. Passed without objection.   Garden Club

Letter from a homeowner’s attorney concerning painting roof. After discussion it was decided to enforce current BW rules regarding the painting of roofs. Motion by Carl Sakkestad and 2nd by Frances Garrido. Passed without objection.

The Accountant has requested new procedures be instituted to have a Board Member or the Treasurer to review all canceled checks. Procedure to be reviewed by the P&P Committee.

Policies and Procedures - Proposed Change

4.4.8 Board Overview.

As recommended by our Accountant as a routine safeguard against fraud, the bank(s) will provide the association’s Board of Directors with original or facsimiles of checks cashed during the month for each of our checking accounts. The Treasurer, or another Board member, will sign out the checks, verify them against the Check Register Report for the appropriate period, and return them to the office for safekeeping.  The office will keep a log of these activities. Signatures, payees, amounts and other pertinent data will also be reviewed.

Noreen Nuzzi made the motion to approve the procedure as read by Frances. Passed without objection.

A draft was presented to the Board by Ivan Kusinitz, regarding Project Oversight. A Board Member will be appointed to oversee each budget project. Copy in office. Motion by Frances Garrido 2nd by Judy Rohan to approve with the modification, that projects will commence when BOD and Manager prioritize. Passed without objection. Copy in office.

Water Cooler for clubhouse: A motion by Carl Sakkestad, 2nd by Bob Wallace to approve the installation of a new water cooler. Passed without objection.

The wall behind the sign wall on the beach side will be demolished at the recommendation of the Inspection Committee


 

June 8, 2006

Gene appointed Carl Sakkestad to oversee the Bocce Court project, which has been proposed by the Amenities Committee. Noreen Nuzzi was appointed to oversee Landscaping projects such as the cluster unit planting. 

Frances Garrido gave a report on the association finances. She proposed a 

change in P&P 5.7.1 to allow a higher minimum balance in the operating checking acct. Currently the balance cannot be higher than $3000 and the Bank requires a balance  of $25,000. This is a not an interest bearing account and it was agreed after discussion that Frances would look into either a different bank or an interest bearing checking account. Frances reported that the estimated cost to Beach Woods for the proposed Electronic deposit service will be around $50 a month.

After a discussion no action was taken at this time. It is also estimated that the BW residents who paya monthly cable fee will probably pay only $2 in December. Motion to accept Treasurer’s report by Noreen Nuzzi, 2nd by Judy Rohan. Passed without objection. 

Matt Lighthill reported on owner’s maintenance fees in arrears. Matt asked for

 guidance on when to send them to the Lawyer. Bob Wallace wants Matt to call the owner before it goes to Dave Dyer. It was agreed to allow a homeowner to have a third party conduct his inspection provided BW Documents are not violated and the Inspection Committee be consulted

  The motion was amended by Noreen Nuzzi and Carl Sakkestad to state the ’07 cluster planting be done in house if cost effective as determined by the manager, also using day laborers.2nd by Bob Wallace, vote unanimous in favor.

 Matt asked the Board to consider making a policy that temporary address changes be done at the Post Office.A motion was made by Carl Sakkestad, 2nd by Judy Rohan that address changes be made atthe Post Office. Passed without objection. Motion to accept Manager’s Report by Frances Garrido, 

2nd by Judy Rohan, passed without objection.

  1.       Rules of Order for Board Meetings. Presented by Ivan Kusinitz. Copy attached.  Motion to approve and incorporate in P&P by Frances Garrido, 2nd by Bob Wallace. Passed unanimously.

2.     Orientation of New Board Members. Ivan read a number of suggestions to guide new Board members. It was unanimously approved to have the P&P Committee continue to develop a pamphlet.

3.       A motion by Noreen Nuzzi, 2nd by Frances Garrido that the Board approve the idea of a Bocce Court and that the Amenities Committee should submit their plan with prices to the Budget Committee. Passed without objection.  

A request to Matt that he purchase 3 ring buoys for the pier. It was unanimously approved to purchase 3 ring buoys for the pier. 

George Polster wants 2 trees located on the North Pedway to be removed as previously approved the Board. Matt will remove the trees as soon as he can.


 

July 17, 2006

Frances Garrido gave a report on the association finances. She proposed a change in P&P 5.8.1 to state at the end of the month any balance in the operating checking account above $3000 or the required minimum balance shall be transferred to the Operating Interest Account. Motion passed unanimously. This account is now interest bearing. $20,000 was put into an 11 month CD at 5.25%. Motion to accept Treasurer’s report by Judy Rohan, 2nd by Gloria Lohner. Passed without objection.  

A motion was made to approve the removal of a roof overhang and replace a window. Motion by Bob Wallace, 2nd by Gloria Lohner. Passed unanimously. 

A discussion on the billing of electric charges on the garages on Beach Winds Court resulted in a motion by Bob Wallace that the 8 garages should pay the same as Sand Court garages with Beach Woods paying the difference. Frances Garrido proposed an amendment, Judy Rohan 2nd that the above be a temporary measure until the turn over of Stage 9 when Beach Woods can transfer our needs to that meter. Bob Wallace refused the amendment a substitute motion was made by Noreen Nuzzi, 2nd by Judy Rohan that each garage on Beach Winds Court have it’s own meter including Beach Woods. Motion was defeated 4-1 No votes: Gloria Lohner, Bob Wallace, Frances Garrido and Judy Rohan Yes: Noreen Nuzzi

The original motion including the amendment was revisited by Frances Garrido 2nd by Judy Rohan. Passed unanimously

A motion was made by Noreen Nuzzi, 2nd by Judy Rohan to schedule weekly meetings with the Manager, President, Vice President and another board member on a rotating basis to discuss ongoing activities, review projects, evaluate priorities and set expected dates of completion. Results to be posted on the bulletin board and on the web. Approved without objection.

  Clarification on storm shutter placement 3112 River Villa Way

After discussion of the issue by committee members and the board it was decided that there are other units in BW with horizontal and vertical shutters on the same house. A motion was made by Noreen Nuzzi, 2nd by Gloria Lohner to accept the shutters in horizontal and vertical position. Passed unopposed.  

A motion by Frances Garrido, 2nd by Judy Rohan that in the future the Architectural Control Committee can approve single panel shutters installed in horizontal and vertical position. Passed without objection

1.Committee organization and appointment

a. Proposed change in P&P 1.4.5, Board to define appropriate committee size: Limit committees to 10, with an exception for the Inspection Committee, including a core group from the previous year to maintain continuity (this is how the board functions). Add new members as needed. Motion by Noreen Nuzzi, 2nd by Frances Garrido. Passed unanimously.

b. Committee organization: 1.4 Separate sign up sheets should be placed in the office at the designated time. A phone # should be entered next to the name. It should be clearly stated on the sheet the # of meetings that must be attended to retain member status. Manager to validate names from sign in sheets and present to the Board at the May meeting for approval. Motion by Noreen Nuzzi, 2nd by Judy Rohan, passed without objection.

c. Add 1.4.11: Committee meetings are to be conducted using Robert’s Rules of Order as a guide. An agenda should be followed. Officers must be elected, not appointed by the members during a meeting. No proxy voting will be allowed. Motion by Noreen Nuzzi,2nd by Judy Rohan, passed without objection

3. Counting of Ballots: Change P&P 1.2.11, procedure for counting ballots. Ballots should be counted under the supervision of the Board Secretary and the Nominating Committee, in the presence of the membership in the clubhouse. The count may be with a computer, manually or a combination of. The meeting should be suspended if necessary to prevent distractions for the counters. Motion by Noreen Nuzzi, 2nd by Judy Rohan, passed without objection.

4.      Cost containment of follow up inspection letters

Bob Wallace and Frances Garrido reviewed the mailing costs for the year. There was a discussion on the costs of mailing registered letters during the inspection process. A motion was made by Frances Garrido, 2nd by Noreen Nuzzi to pass on the cost of mailing follow up letters, postage and handling, be added to the follow up inspection letters. Passed without objection

Retention Pond project update

In the matter of the retention pond project, Matt recommends we prioritize other areas with drainage problems. John Dorson complained that there is water in his garage after a heavy rain. Gloria Lohner reminded Matt that the garage in the Condo is wet when it rains. Frances Garrido asked Matt to submit a list of drainage problems in priority order

 

2.      Pier gate and sea wall railing.

Matt is in the process of having a railing built and the pier gate will be installed soon

3.      Trees in North Pedway …The trees will be removed when Matt has time.

 

Matt said the buoy rings that were purchased for the pier have been stolen.

 

Letter from Janet Mitchell requesting adding an additional member to the Social Activities Committee. Motion by Frances Garrido and Bob Wallace to accept Vee Bates as a member of the Social Activities Committee. Passed Unanimously.


August 10, 2006

A motion was made by Noreen Nuzzi, 2nd by Gloria Lohner. “I make a motion that Beach Woods hire a programmer for 15 to 20 hours at $20/hour, with a maximum of $800., to help implement the Work Order System.” It was explained that the new work order system would improve accountability. Passed without objection.


 

September 14, 2006

A motion was made by Frances Garrido, 2nd by Noreen Nuzzi to transfer 2005 excess funds in the amount of $ 7832.98 into reserves. Approved without objection.

Priority items approved by BOD to be funded by excess 2006 funds of approximately $49,600.

i.    Road repair Sandy Reef Ct.                                   $28,850

ii.    Roof fence repairs at Racquetball Cts.               $ 8,397

iii.    Upgrade Security cameras                                  $ 6,000

iv.    Drainage Upgrade                                                 $ 6,000

Total                                                                           $49,247

A motion was made by Frances Garrido, 2nd by Noreen Nuzzi to authorize the Manager and Budget Committee to use this year’s projected excess funds for the above projects. Passed without objection.  The Drainage upgrade project will be started with the funding and become a 5-year project. Discussion on the drainage problems on Sand Court and the solution resulted in Matt suggesting a bigger pump be used to drain the water. The funding of landscape of clusters was agreed by all to be reduced to $25,000. The Bocce Court will be funded from Stage 9 funds as it is an amenity and will benefit all of Beach Woods.


October 12, 2006

Motion to accept Minutes from the Board of Directors Meeting on August 10, 2006 by Gloria Lohner 2nd by Bob Wallace, approved without objection. The Minutes from the Board of Directors Meeting on September 14, 2006 were approved unanimously on a motion by Judy Rohan, 2nd by Carl Sakkestad.

Motion to accept Treasurer’s report by Noreen Nuzzi, 2nd by Judy Rohan. Passed without objection.

Old Business:

1. Board of Directors Vote on 2007 Budget

     Eric Johnson, Chairman of the Budget Committee presented three budget proposals. A discussion ensued.

Carl Sakkestad made comments regarding a report from the Study on Management Companies and also a committee that was supposed to look into employee compensation. Eric replied with labor statistics and Gene Phillips stated that the Board didn’t want to introduce the results of the Management Committee while Carl and other part time residents were not here. Bob Wallace said he preferred the "Maintenance" Budget with an increase in the Maintenance fee of $4/month. Frances Garrido agreed but wishes there were monies added to Reserves. A motion to accept the "Maintenance Budget" with an increase of $4/month in the maintenance fee, by Bob Wallace, 2nd by Frances Garrido passed without objection. Copies of Eric’s report available in the office.

2.Ivan Kusinitz read the changes in P&P that have been review by the P&P committee. All were accepted with the exception of page 9, 1.5, which will be tabled until January. Bob Wallace opposes committee size change. Judy Rohan stated that many people signed up just to elect a chairperson then disappeared. Motion to approve the changes, with the exception noted, by Frances Garrido, 2nd by Judy Rohan passed without objection.

Motion to table p.9, 1.5 until the January 2007 meeting by Bob Wallace, 2nd by Frances Garrido, passed without objection.

3. Frances Garrido’s changes to P&P was tabled until November meeting.

4. Changes to the policy on renter’s keys and card deposit. Tabled until November meeting.

5. New inspection procedures: Changes were approved with the change in the wording in #5: "need to be sued" to "require legal action." Motion by Frances Garrido, 2nd by Noreen Nuzzi. Passed without objection. Jim Robertson stated (Matt agrees) that the Community Average that is used in the inspection process should be eliminated as one homeowner with more points may be forced to make repairs that his neighbor with the same building maintenance issue, who has less points is not required to repair.

6. Homeowner request for new mailbox:

New mailbox approved on motion by Noreen Nuzzi, 2nd by Carl Sakkestad. Passed without objection.

 New Business:

1. Publish Beach Woods Newsletter three times a year. No action taken.

Committee Reports:

Amenities: Mary Wallace, Chair of the Amenities Committee requested funds to purchase a DVD for the clubhouse TV. Motion by Frances Garrido, 2nd by Judy Rohan to purchase a DVD for $100. Passed without objection.

Budget: Eric reported that the Budget Committee recommends that the Homeowner’s Cable expense for December will be $3.69. A motion to approve the December cable fee of $3.69, by Frances Garido, 2nd by Judy Rohan. Passed without objection.

Landscape Planning Committee: Karen Calveric asked the Board to approve Eileen Sakkestad as a member of the Landscape Planning Committee. Motion to approve Eileen Sakkestad as a member of the Landscape Planning Committee by Noreen Nuzzi, 2nd by Judy Rohan. Passed without objection.

Security Committee: Vince Wallace gave a report and requested funding for several projects.:

A motion to approve the purchase of a Watchman Clock at $400 by Bob Wallace, 2nd by Noreen Nuzzi. Passed without objection. He also requested funds for more cameras and asked the Board to consider hiring "in house" security guards. No action on these items. A motion by Carl Sakkestad, 2nd by Bob Wallace to open the gates at 6am Monday thru Friday for the convenience of commuters. Passed unanimously.

 

 November 9, 2006

President’s Message: Gene Phillips reported on recent developments in the community: S. Commercial Property status. Stage 9 report:  There are issues with sidewalk erosion that have been reported to Joy Gilliland. There will be a special meeting on November 28th starting at 6:45 for the purpose to count the Ballots for the 2007 maintenance fee. Gary Houchens report on Property Management Companies will be presented at the January BOD meeting when more homeowner’s are present. Approval of minutes from October 12, 2006 and October 20th, 2006:

  Frances Garrido, Treasurer gave a report on the Community’s finances. Copy of the statement is in the office. Fran reminded all that the December cable fee would be $3.69 and that the Pest Service will remain at $8 in 2007. Persons requesting pest service must fill out a form. Persons wishing to receive their quarterly statement by e-mail can do so if they send a note to the office with this request. Persons with a debit (-) on their statement should consider paying this amount to reconcile their account or the reverse (credit + )can be deducted from the next payment. Motion to accept the Treasurer’s report by Noreen Nuzzi, 2nd by Gloria Lohner. Approved without exception.

Matt reported on HO in arrears. There are10 units being sent to the Lawyer for further action for inspection Items not completed. He reported on recent drainage and paving projects. Stage 9 problems noted and corrected. Re S. Commercial Property: What does the Board wish to be done about the remaining property that belongs to BW with a pump and well on it. Security Clocks installed throughout the property, but are not yet operational.

Motion to accept Manager’s Report by Frances Garrido, 2nd by Noreen Nuzzi, unanimous approval.

Old Business:

1.Changes to Policy and Procedures

Frances Garrido read the list of changes to P&P, which were tabled at the last meeting. Some have been previously approved. Motion to accept all Bob Wallace, 2nd by Gloria Lohner, all approved.

No dollar amount was specified on accounts that are in arrears for small amounts. A discussion ensued. A notice will be sent out and the Board will decide at a later time which ones require legal action. Bob Wallace wants Matt to call people to collect small amounts.

2. Change the policy on renter’s keys and card deposit: Sent back to the Security Committee for more information

3. Publish Beach Woods Newsletter three times a year (Change P&P):

Motion to approve changing P&P to state “ Beach Woods Newsletter to be published 3 or 4 times a year. Motion by Frances Garrido, 2nd by Carl Sakkestad. Unanimously approved.

4. South Commercial Property:

After a meeting with our Attorney and a search of County files it was determined that the South Commercial Property, which was originally zoned PUD, is not a part of Beach Woods PUD. The entrance to S. Commercial Property while it is BW property is subject to an easement. Therefore Beach Woods has no control over the current expansion construction going on at the site. Carl Sakkestad who was present at the Lawyer’s meeting confirmed above and stated that this is the case unless we can find a letter of agreement, between Stottler and Dr. Steiner, stating that the property is a part of the BW PUD. Noreen Nuzzi reminded the board that there is a strip of land approximately 15 feet, which is BW property. Gene said that would be taken up with the Lawyer at a future meeting. Gene reported that residents on Sandy Reef Court are complaining that construction noise is disturbing early in the morning.

New Business:

1. Web Ads – potential revenue source. This is in regard to the Classified section on the web which can be used as a potential source of revenue. Ads from homeowners would be free but time limited the same way as the bulletin board by the pool. Gene appointed Frances Garrido, Noreen Nuzzi and Trish Woodruff to the Web Task Force which is in the process of reconstructing the community web site. A motion to approve the web task force by Gloria Lohner, 2nd by Carl Sakkestad. Unanimously approved.

2. Change committee sign up time to an earlier date (change P&P) Noreen Nuzzi pointed out that a committee recently elected it’s chairperson in Nov. because their members were not present earlier.

3. Implementing "New Inspection Policies" - possibly hiring an outside inspector

Blair Horner is the new Inspection Committee Chairman. He needs volunteers for his committee.

Bob Schmidt’s letter was given to Blair.

4. Security Guard Service in – house. A discussion ensued and Gene pointed out the many tasks that our own employee could be responsible for and asked the Security Committee for more details. Will be Old Business in December.

Security: Vinnie Wallace presented the Committee’s recommendation for new car stickers and new “visitor passes”. New business in Dec. They also requested $2968 for a wireless mobile camera. This will be old business in Dec

   

December 14, 2006 

Manager’s Report: Regarding appraisals for insurance purposes, he has several estimates on limited appraisals, but the Board advised him to have the entire property done appraised. Excess funds from the racquetball court to be used for drainage improvements. If the TV cannot be fixed, a new one will be purchased, as it is an amenity. Matt will remove the island on Sand Court and will build a berm south of the ocean units. Complete report available in office. Motion to approveaccept by Bob Wallace, seconded by Judy Rohan. Motion approved.

Wireless mobile camera

Security Committee requests $2,900. $1,000. from the developer will be used to offset the cost. This camera has the capability of being moved throughout the property; current cameras are working and gate breakage is abating. Request approved.

Policy on renters keys and cards

Referred to the Security Committee, who will write up a proposal

Unit Inspection new members

All new members approved. Bill Rohan’s name added to the list.

Security Guard – in-house

We now have a guard 4 days/week. Gene advised Matt to tell us how many days/hours we can do within our budget. Matt requested that the Board tell him how much coverage we want and the Board advised 7days/week if possible.

Property Management Report

Judy Rohan made a motion to schedule the report by Gary Houchens for Tuesday, January 9, 2007 at 7PM , seconded by Gloria Lohner. Motion approved.

Change days for yard waste pick-up

Waste Management will NOT collect yard waste on Wednesday or Saturday. Matt issues fines to homeowners who put yard waste out on Monday, Tuesday or Friday. It is up to individual homeowners to call for pick-up of large appliances.

Horseshoe pit

Mary Wallace, Amenities Chairperson, contacted the Amenities Committee members and they are in favor of the horseshoe pit. It was suggested that perhaps the pit could be put in a retention pond, but it was decided that next to the bocce court would be a better spot. Judy Rohan brought up the possibility of a better shuffleboard court and equipment.

Bob Wallace made a motion to build a horseshoe pit, without fencing, seconded by Judy Rohan. Motion approved.